We use InDesign to create pdf training guides, the guides covers different topics, every time a topic/part of a topic changes we are required to look into every guide that covers this topic and report back to the management to assess how long it will take to update every guide that covers that specific topic.
currently it's a manual and very time consuming process, the questions I have is:
Can we add (keys, tags, metadata, .or whatever) for that topic(s) to every document and then (when required) some how search by type the name of the topic and search result will show all documents that have this (key, tag, metadata) attached to it?
Also, is it possible to have a global list of (keys, tags, metadata) maybe as an xml file? so when someone add something that was already added by someone else it will recognize it?
You can add this in File > File Info… in InDesign and it will be included in any exported PDF.
You can apply these tags also via Bridge where it is possible to use a predefined list.
Thanks @Willi Adelberger for your reply..
So based on your reply what I need is to add keywords metadata to the documents.
How can I then search for these keywords, do I use windows explorer search function ?
and finally, how can I create predefined keywords list in bridge?
Bridge has a good search feature and would be the best way to search for metadata and keywords.
You should be able to get to Bridge Help from Help > Adobe Bridge Help.