PDF is supposed to be the final output and not to make editable files. Some limited things can be done in Acrobat Pro in Edit PDF.
Thanks for the reply Willi, I understand what you are saying, but it doesn't really answer my question. The attached screenshot is showing a PDF opened in Acrobat PDF Reader. So I know it can be done. I am not questioning whether it should be done or not, just if anyone knows how it can be done.
And yes I know you can make editable PDF's in Acrobat Pro, but everything i have been able to do, does not allow the end user to manipulate the field size in the PDF.
You are wrong. PDFs are not editable in general. You can edit them with the tools in Acrobat Pro, or you can create forms, which are not considered for print products.
PDF is not an editable format. Change the original file and export a new PDF.
I am not saying they are editable in general. I am fully aware that PDFs are generally not editable. However with products like Acrobat Pro and InDesign you can export your design so that your embedded text fields are editable in Adobe Reader. I am already able to create editable PDF documents so that all the text can be changed. However my question is about achieving the end result that is depicted in the attached screen shot (where not only is the text editable, the text can be re-positioned in the Adobe PDF reader and then changes saved. I know it can be done, because I have a PDF in which it can be done. My question is about trying to replicate the functionality. I appreciate you taking the time to read the post and reply, but if you don't know the answer, that is fine.
You say it must be possible because you have a PDF where you can. AND you say it is Reader. This can not be: if you can manupulate position etc. then you have it open in Acrobat Pro, not Reader! Maybe you think it is reader but it is not: it is Pro.
That said: you can create forms that people can fill in (so add there own text in a field) and save that, this also can be done in Reader. But you can not edit content other than the content your user fills in in a form filed...
BTW: you can always share your PDF you claim can be edited so we can check ourselfs, by Dropbox link for example
Hi Frans, If I had Acrobat Pro installed before I received the PDF, I might have thought twice about it. But I downloaded and installed Acrobat Pro after receiving the PDF to see if I could replicate the functionality. As you suggested, here is a link to the PDF that I can customise and edit in Acrobat Reader. https://dl.dropboxusercontent.com/u/8108768/ClassicTradition_InstantDownload_FINAL.pdf
This is a form. But a form is not allowed to be a press file.
Whatpupose should this file have? It is only for screen.
Once you have created an Acrobat Form that's reader enabled in Acrobat Pro – meaning the end-user can enter data in form fields so that that data can be stored and, for example subsequently, be printed out and/or be emailed – the end-user can only enter alpha-numeric text. The field size, field position, or font or font size, cannot be changed.
Right, I now see what is happening: you can select the textfields and drag them around, that is what you see indeed. It is not a form as far as I can tell Willi Adelberger, as the fields are not highlighted when set in preefrences or tools. When you right click and select properties you also can see this is not a formfield but a textfield. And I can drag them in Readers as well.
I short: I have no clue why this can be done in Reader...
Ah wait! Now I see why! They are all... comments!!!
Every text field is a comments field on a further blank page!
Open Tools, Comments and you will see what I mean!
Which crazy man did this??? This is no way to create templates or editable PDF.
But at least we now know what is going on.
It's very weird: Looks like they were able to embed fonts in the PDF and make them editable?
@TaW: They are all comments, you know the stickies and redlining etc., very creative and very foolish...
Thanks Frans! You are spot on... It was done with Comment Text Fields.
Turns out you can change the font, colour and size of the text on text fields by pressing Cntr + E or Command + E when the text is selected
Perfect! I have now been able to replicate the functionality in my own PDF! Interested why you believe it is foolish? From my point of view it achieves exactly what I was trying to do. Thanks again for your help!
It is foolish as comments have no place in print files. Depending on the settings and versions of Acrobat or Reader, a recipient might see them on a different place. This method is to avoid. No printer would accept such a file, if he does, run away.
Whatever your PDF is, it certainly isn't an Acrobat Form. User-enabled Acrobat forms cannot be changed, apart from the end-user being able to add alpha-numeric (system) text to text fields and use radio buttons, list boxes and check boxes etc that are included and being able save the completed form.
(I'm spelling this out as I feel it's important that others following this thread should be clear about this.)
@Dave – I opend that PDF with Acrobat Pro and this is what you get, if you want to print it on a press without doing anything:
But first you have to save a copy of the file with special Reader functionality disabled. After flattening it will look like this (the text is still text, flattening in the sense of transforming form fields and comments to "regular" objects, not in the sense of flattening transparency):
Here the view, if color Black is not shown:
For black & white printing this workflow is reliable. For color workflow it is not, because all colors will be represented in RGB internally in Acrobat when using form fields or comments. Even if you are able to assign CMYK colors through your interface (Mac OSX).
If this has changed with Acrobat DC I cannot tell; did not test there.
Lubender explained very good why I think it is foolish: they don't print!
So that is a problen wouldn't you say ;-)
I want to point out to all readers here, that it will not print presswise, if you do not post-process the edited PDFs.
Once I did a workflow around something like this: Business cards for a company where the secretary did the work for typing in the right names and different addresses, sent the PDFs back to me where I did the post-production for the new cards every months. This worked, even with the company colors for the editable text, because I found some specific RGB colors that translated to specific CMYK values in Acrobat Pro by color management.
However, this all could have been done also by using InDesign's Datamerge features, but the customer was unable or unwilling to provide CSV files for the merging process. A crazy workflow, I have to admit.
Uwe, thanks for your explanation
And thanks to everyone for your input in this discussion and resolving the original problem. All advice has been taken on board and communicated to the client. I have now removed the original file from my drop box account