4 Replies Latest reply on Feb 6, 2009 4:54 AM by MergeThis

    HTML Files vs. Word Docs

    trev1el2
      We are on the verge of determining how to "convert" our current user manuals into works of art using RH.
      I'm quite certain we will have to do alot of house cleaning in order to put either doc or html files into something that will cleanly import. As it stands now, it appears we have formatting that RH just doesn't like...

      Would it be better to 1. import word docs, 2. link word docs, or 3. create a .css in RH and apply that to the word doc and save the word doc as an HTML file and import the HTML file?

      Are there advantages or disadvantages to any of these?

      Thanks,
      Sarah
        • 1. Re: HTML Files vs. Word Docs
          RoboColum(n) Level 5
          Hi Sarah.
          I'd always go down the route of No.3. Once you have your style sheet, you can map the word styles to it when you import the documents. I'd never save a word file as HTML and import that. As to why not, try looking at the HTML code generated by Word!
          • 2. Re: HTML Files vs. Word Docs
            trev1el2 Level 1
            Thanks for the advice! This forum is great - almost in the category of lifesaver, in my opinion!

            Sincerely,
            Sarah
            • 3. Re: HTML Files vs. Word Docs
              Peter Grainge Adobe Community Professional (Moderator)
              What version of RH are we talking about here?

              RH8 allows you to link to Word documents so that you do not need to import.

              If you do choose to import either the DOC file or that document saved in HTML format, see the Importing Word Docs article on my site. There are ways of cleaning things up.

              I suggest you create a CSS that has the same style names as you have in Word. After import and after cleaning up any embedded style sheets you might find, then apply that CSS rather than use the ones that RH creates.

              • 4. Re: HTML Files vs. Word Docs
                MergeThis Level 4
                You'd do well to do some prep work on the doc files before importing them (as Colum says, "never save a word file as HTML"). The reason? Two features that RH doesn't have but Word does.

                * Edit > Replace > More > Format > Style - Check the RH default styles and try to align your doc files with those as much as possible. Then Find one style and Replace it with another, as needed.

                * Format Painter (the paintbrush button to the right of the Paste button) - Select a paragraph with the style you want, click the button, and then click the paragraph you want to change. (If you double click the button, you can then change multiple paragraphs until you disable the function by clicking the button again.)

                You might want to create a test project, in which you can import successive .doc versions, and then create the actual project and import the cleanest Word files you've finally reformatted.


                Good luck,
                Leon