You can use text fields, and multi-line text fields.
There can be multiple ways to do this.
1. If u plan to give your Indesign document to the vendor, i suggest you put all text frames you want the vendor to edit on one layer and lock all the other layers. This would practically make them non editable. You can even modify your preferences that disables selection of locked items
2. If you plan to give the vendor a pdf, create text frames on your InDesign document. Go to windows->interactive->buttons and forms. Here you can specify exactly what item you need for example radio buttons, drop downs or just a plain button.
Hopefully, this solves your problem.
I made the text box I want to be editable, but when I go to edit it in Acrobat the text dissappears. I can enter new text but I would like the text to stay there and just allow me or a vender to replace a word or two within the paragraph. Is that possible?
Also, Can I embed the fonts in an interactive PDF. I cant find the options like you can in a print PDF.
By default, InDesign embeds fonts when you create an interactive PDF. It would not work if the font's license prohibited embedding. (You can check that in Preflight.)
Ok. So what you can do is select the text frame(say with data hello indesign)
Go to interactive->convert to text feild. Now you wish the vendor to edit this text (hello acrobat) in a pdf.
so first you need to export this as interactive pdf. Now what u are seeing is a blank in pdf.
To fix this, you must edit the properties of the feild in acrobat. You can do that by selecting property of feild then Options->default value. In default value you can add : hello indesign( your default data ). Now your vendor may see some text in feild and successfully edit it if needed
I know this is just a workaround to your problem, hope it is helpful
Hi Sean, just a note:
With your solution you provide a form field, that will not confirm to e.g. PDF/X specifications.
The vendor has to convert/flatten the edited form field before printing on a press. That can be done with Acrobat Pro/DC. Color conversion must be made.
How is the specified color value and the color space defined for the text in the form field?
Does the customer know how to do the necessary conversions?
Just some thoughts…
Hi. Ok try doing the following if your question is still not solved.
Now export the form as interactive pdf.
FYI: you may loose your fonts
and another question:
What software has the cstomer available for completing the PDF?
If Acrobat Pro/DC is available then he/she can do the necessary steps editing the text without using a formfield from your side. Provided the right font is installed on the customer's system.
Adobe Reader DC is not sufficient to do the necessary conversions for doing a commercial print job out of a provided PDF with a form field.
Thanks everybody for the help.