4 Replies Latest reply on Mar 30, 2017 6:29 AM by schroef Branched from an earlier discussion.

    Linked text files with bullets

    nataliel18373561

      What do you know about linking and bringing in bulleted lists and tables? I'm having trouble on both when I have an existing bulleted list in Word and then place the linked file into indesign. I have the newest versions of both. Any help would be greatly appreciated. 

       

      A second question since you seem to be quite good with this.  I have some files that my team put together in Word. These files were not pre-formated with specific styles. Is there a best method to go through and simplify styles so they are consistent and then link to InDesign? (I hope that makes sense?)

        • 1. Re: Linked text files with bullets
          BarbBinder Adobe Community Professional

          Hi Natalie:

           

          Bullets are an issue with linked files. If you have a bullet list defined as a Word style:

          Microsoft Wordss_002.png

          And you link it in InDesign with the corresponding Bullets style, it does this:

          InDesign CCss_009.png

          You have to select the bullet list and apply the style and clear overrides to fix it.

          InDesign CCss_010.png

          That's a lot of work if you have a lot of lists. I would prefer this workflow—create the Bullets Style in Word, but don't add bullets.

          Microsoft Wordss_003.png

          Then when you update, InDesign gets to add the bullets through its own style and you don't have the issue shown above.

          InDesign CCss_011.png

           

          As for your second question:

          Is there a best method to go through and simplify styles so they are consistent and then link to InDesign?

          I don't have a better answer than to comb through both files, making sure that the style lists match exactly. Same spelling, same case, same spacing. I tend to be methodical in this practice. I would start of page one and match the Title tag in both applications, then the Byline tags, then the Body tags, then the Heading1 tags, the Heading2 tags, etc. When I get to the end of the document, I'm done.

           

          Hope that helps!

          1 person found this helpful
          • 2. Re: Linked text files with bullets
            schroef Level 1

            COuldnt we setup a glep code for that? If we now which character it bringing in, we could filter that and replace it right?    

            • 3. Re: Linked text files with bullets
              Willi Adelberger Most Valuable Participant

              Bullets are done in InDesign with predefined paragraph style, no need for GREP here.

              • 4. Re: Linked text files with bullets
                schroef Level 1

                Well i thought cause i see unsoprted characters (squares) we could make a GREP which replaces these for correct ones