I looking for some help.
We are using Word docs to make information folders.
Now we want the information of these word files in a Dbase so that we can use the existing information in a DBase.
I worked this out in an access DBase, but is this the best practise and is it possible to use this Access DBase in Indesign where we can create a template.
What is the best way to do this (the word files are +- 100 docs with the same structure and this in 4 languages)
It is possible -- database publishing is a huge field -- with a number of solutions. From what you're describing, you'd need to use a 3rd party solution, the DataMerge feature built into InDesign probably won't work.
I'd look at InData from EmSoftware.com. They have a free trial. With it you can build a template, then place a comma- or tab-delimited text file (exported from your database), and the text flows in formatted. When you update the template, you re-export to a text file and the layout can be updated.
Otherwise I'm guessing this could be a good candidate for XML publishing, but I'm not sure how you'd start.
It really depends how your documents are built. Using XML may be a great act of bravery if you have complex layouts with a lot conditions. If it's simple items then why not.
Once that said, EasyCatalog allows DB linking and it works smoothly. Totally worth the investment.