6 Replies Latest reply on Jul 11, 2017 10:43 AM by jane-e

    Indexing PDFs

    nvllvr Level 1

      I have scanned documents into Adobe Acrobat Pro DC; averaging 30 pages per .pdf file.  I currently have 5 files, working to create 87 more.  The pages I scan are cursive, so OCR is not available.  In order to create points of interest, I have bookmarked pages using consistent verbiage (i.e.  Membership, Constitution, By-Laws)   I have created an embedded index with each file, then used the 'Full Text Index with Catalog' option.  I identified the file folder containing the five files and clicked the create.  Things happened, I got a .pdx. 


      WHAT I WANTED was the information in my bookmarks to become part of an index.  It did not... have I missed a step?  Am I asking the impossible?  Can you MAKE this work?  Thank you!!!

        • 1. Re: Indexing PDFs
          jane-e Adobe Community Professional

          You posted in the Adobe Acrobat Reader forum. You can't create Indexes with Reader, so I moved this to to Acrobat General Troubleshooting.

          • 2. Re: Indexing PDFs
            jane-e Adobe Community Professional

            It's been well over a decade since I've created an Index in Acrobat, so maybe someone else will jump in.


            The purpose of an Index (these days) is to make a Search faster. Bookmarks can be included in the Search.




            What is not working?


            • 3. Re: Indexing PDFs
              nvllvr Level 1



              You have taken me a step further... thank you!!  I was missing the options in the dialog box that the .pdx provides.  So, I am now successful searching and finding the 5 documents in a particular file folder -- and the bookmarks are included.    Half-way home!


              So this works as long as all users have Adobe Pro DC.  If others launch my pdf is just plain 'ole Acrobat (like what comes on computers for free) and I do a search, the results are not found.   Do you have a miracle in your other pocket?


              Thank you!!!



              • 4. Re: Indexing PDFs
                jane-e Adobe Community Professional

                Betty, read the link I sent from the Help file. It's supposed to include the Bookmarks.


                Are you including the catalog on the CD as instructed in the Help file?

                • 5. Re: Indexing PDFs
                  nvllvr Level 1

                  I have read that help page no less than 20 times, and still could not peel back the layers sufficiently!  Thank you for pointing out the tree I missed in the forest!  The index, of COURSE!


                  All is well, and with careful attention my documents now have a functional index (well, at least 5 of them are!) 

                  Thank you so much, jane-e for your help... I sometimes get so focus on what doesn't work, I forget to see what does!



                  • 6. Re: Indexing PDFs
                    jane-e Adobe Community Professional

                    Oh, good news! So it is all working as expected now?


                    So glad to have helped, and it was good for me to refresh myself on Acrobat Indexes. They used to be required—and back then I knew them well—but that was many years ago.