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If you've never worked with the Preflight tool, this gets a bit complicated.
When you open Preflight, you will see three different categories: Profiles, checks and fixups:
For what you want to do, we need one new "Check", and one new "Fixup". So, first select the "Check" category (that's the magnifying glass in the middle), and then use the menu under "Options" to select "Create Check".
Before we create the check, let's take a step back to what Stephen said: You want to search for text in e.g. a c
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Optional Content Groups (Layers):
Preflight Check to find content based on unique properties of the Bates numbering (such as font). Preflight Fix-up to move the content found via the Check to a new “layer” (OCG).
"Preflight" is part of the "Print Production" tools, which are part of Adobe Acrobat Pro. So, if you can apply Bates numbers (which is also an Acrobat Pro feature), you have access to Preflight. The best way to find the tool is to bring up the tool search function in Acrobat: You can type "preflight" either into the search field at the top of the right hand pane, or at the top of the "Tools" page:
If you've never worked with the Preflight tool, this gets a bit complicated.
When you open Preflight, you will see three different categories: Profiles, checks and fixups:
For what you want to do, we need one new "Check", and one new "Fixup". So, first select the "Check" category (that's the magnifying glass in the middle), and then use the menu under "Options" to select "Create Check".
Before we create the check, let's take a step back to what Stephen said: You want to search for text in e.g. a certain font that is only used for your Bates numbers, so that you can then move the text that is set in that font to a dedicated layer. This means that you first have to select what font you want to use (this should be a font that does not appear anywhere else in your documents). I selected "Baskerville" for my example. We now need to create a new "Check" that identifies all "Baskerville" text.
The first thing we do with your new check, is to give it a meaningful name. I named mine "Font is Baskerville". Here is how I set it up:
As you can see, we need a "Group" and a certain "Property" to add an item. I've highlighted the group/property information for the three steps. You first select e.g. "Page Description" in the list of groups, and that then filters what gets shown in the property list. So, we are looking for:
- objects that are text
- with a font that matches "Baskerville"
- with a font size of about 8pt (+/- 0.1pt)
You can use the search field at the top to e.g. find the "Base font name" property without having to scroll thorough the whole list.
When you are done, click on the "OK" button to save this check.
Now we create a new fixup. Click on the Wrench button, and then select to create a new Fixup under the Options menu. Give it a good name (e.g. Move "Baskerville" text to "Bates" layer).
Once the fixup is created, you can use it. In the following screenshot, I am filtering all Fixups by searching for only those that contain "bask":
Once located, select the fixup and then click on the "Fix" button at the bottom of the dialog. This will create the new layer and will then allow you to go into the layer configuration as demonstrated by Stephen and configure it to not print.
Go to the "Layers" navigation pane on the left side (e.g. via View>Show/Hide>Navigation Panes>Layers), then right-click on the layer you want to modify and select "Properties" from the menu:
If you can post a link to a sample PDF at a DropBox or other file sharing site, I can make more detailed analysis and comment.
The check screenshot posted by Karl was very specific. You could try to make your check more general… Such as rather than the font name equal to Baskerville, you could change it to contain Baskerville etc. (as long as this did not pick up other text that was not a Bates number, you have to be careful to target only what you wish).
Just to be clear, if there are no existing OCG/Layers in the PDF, a successful run of the fix-up would only create 1 layer (only for the bates text) – not 2 explicit layers:
(Adobe has confused things IMHO by naming OCG as Layers, as OCG are quite different to layers as found in other CC apps).
Another option is to use another print production tool – output preview, which offers an “object inspector” which will show the properties of an object that is clicked on:
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