14 Replies Latest reply on May 15, 2018 3:46 PM by WobertC

    I sent away Smart Previews to an editor and cannot get them to show changes on my end

    littlecanoephotos

      What are we doing wrong?

       

      I built Smart Previews, sent them to my editor, and she can work on them and use them just fine. She applied my presets, straightened and cropped, added colour coding, and flagged images for rejection. She sent them back, but I can't see any changes!

       

      Something is missing but I've never used these before. Any input would be very appreciated.

        • 1. Re: I sent away Smart Previews to an editor and cannot get them to show changes on my end
          dj_paige Level 10

          Your editor needs to send back an .xmp file with the changes (assuming these are RAW originals)

          • 2. Re: I sent away Smart Previews to an editor and cannot get them to show changes on my end
            littlecanoephotos Level 1

            Do you mean xml? I was told just to send them the Smart Previews (dng files) and they send the original file back to me. No exporting, just send back the previews. If this is wrong I need more detailed instructions. I don't understand how to use these files.

            • 3. Re: I sent away Smart Previews to an editor and cannot get them to show changes on my end
              littlecanoephotos Level 1

              To Add: I have never used smart previews for outside editing before. I need lots of details please. This is super new to me 

              • 4. Re: I sent away Smart Previews to an editor and cannot get them to show changes on my end
                dj_paige Level 10

                littlecanoephotos  wrote

                 

                Do you mean xml? I was told just to send them the Smart Previews (dng files) and they send the original file back to me. No exporting, just send back the previews. If this is wrong I need more detailed instructions. I don't understand how to use these files.

                xmp

                 

                These are files created by LR (if you turn on the option) that store your edits. The editor needs to send you the xmp files.

                • 5. Re: I sent away Smart Previews to an editor and cannot get them to show changes on my end
                  WobertC Adobe Community Professional

                  I believe that your editor must return you a Catalog (LRCAT file)  with the edits. (and only a Catalog is needed- no raw files or Previews)

                  Smart Previews are not like full-size DNG files, and the edits done will not embed in the smart preview or in a sidecar xmp files.

                   

                  You should Export a 'temporary' Catalog with SPs to send to the editor (in a zip file)-

                  Then the editor does the edits and returns the 'temporary' Catalog to you. Replace your version of the 'temporary' catalog exported and re-link with the originals (or the Smart Previews) in your computer showing the edits done.

                  1 person found this helpful
                  • 6. Re: I sent away Smart Previews to an editor and cannot get them to show changes on my end
                    JohanEl54 Adobe Community Professional

                    I'm not sure that the editor can save XMP files if he only has the smart previews. Smart previews are DNG, so Lightroom won't save separate XMP files, it will embed the edits in the metadata of the smart preview.

                     

                    I think the whole approach of only sending smart previews is a mistake to begin with. It means that the editor will use these as if they are originals, so how are you going to reconnect these smart previews with the original raw files on return? That won't be so easy...

                     

                    'hourglassimaging' should have saved the images as catalog, including smart previews but excluding the originals. Then he should have sent that catalog to the editor, and the editor should send back that catalog when finished. Then he can use 'Import from Another Catalog' to import the edits and connect them to the originals.

                    • 7. Re: I sent away Smart Previews to an editor and cannot get them to show changes on my end
                      DdeGannes Adobe Community Professional

                      I do not think that even if you have the "automatically write changes to xmp" option selected in Lightroom Preferences that Lightroom will be saving these changes to the "Smart Previews". By default Lightroom reads and writes to the Catalog File, writing to xmp option allows info to be shared with Adobe Camera Raw which default is to write to the file since it does not utilise a Catalog File and cannot read or write to the Lightroom Catalog File.

                      Does Adobe Camera Raw actually utilise "Smart Previews"????

                      I ask this question since, while I use Adobe Photoshop, I do not utilise Adobe Camera Raw or xmp files in my workflow.

                      • 8. Re: I sent away Smart Previews to an editor and cannot get them to show changes on my end
                        WobertC Adobe Community Professional

                        We are seeing different opinions on this topic, and details are difficult to explain.

                        I have found some notes I made some time ago, so will inset the text-

                         

                        WORKFLOW FOR OUT-SOURCING

                         

                        CLIENT is the Photographer

                        EDITOR is the Contract person to develop images.

                         

                        The CLIENT in the Master Lightroom catalog-

                        1. Select the folder of images for editing

                        2. Right-click to [Export this folder as a Catalog]

                        3. Save the exported catalog folder in a suitable location and name (eg. “Job for Edits”)

                        4. Set the Export options-

                             Export Negative Files     (No)

                             Build/Include Smart Previews     (Yes)

                             Include available Previews     (Yes)

                        5. The Export result is a folder containing-

                            Catalog  “Job for Edits”

                            Regular Previews

                            Smart Previews

                        6. Send this Folder to the EDITOR.  (Dropbox is one method)

                         

                        The EDITOR-

                        1. Opens the Catalog “Job for Edits”  (No Importing from another Catalog needed)

                        2. Does all the Develop work.

                        3. Sends the Catalog “Job for Edits” back to the CLIENT as a .ZIP file (or Dropbox)

                            Preview files are not needed!

                         

                        The CLIENT

                        1. Opens their Master Catalog

                        2. Selects Menu > File > Import from another Catalog.

                        3. Select the “Job for Edits” catalog returned from the EDITOR. (See * below)

                            No Previews to import!

                            File Handling: *Add New Photos to Catalog without moving.*

                            Replace:   Metadata & Develop Settings only.

                              Preserve Old Settings as Virtual Copy (If you want to keep previous CLIENT editing.)

                        4. [Import]

                        5. Master Catalog Previews update with Development by EDITOR.

                         

                        * If the EDITOR has created extra Derivative files from raw images- TIFF PSD JPG etc, then placing/copying the Catalog  “Job for Edits” back within the original folder of images, will add these ‘New’ files into nearby folders in the library folder structure when the [Import from another Catalog] is invoked.

                        1 person found this helpful
                        • 9. Re: I sent away Smart Previews to an editor and cannot get them to show changes on my end
                          DdeGannes Adobe Community Professional

                          @WobertC, so the crux of the issue is the original poster need to utilise the Export as a Catalog function to send the files for editing by the processing provider. Thanks for the detailed workflow.

                          • 10. Re: I sent away Smart Previews to an editor and cannot get them to show changes on my end
                            JohanEl54 Adobe Community Professional

                            DdeGannes  wrote

                             

                            I do not think that even if you have the "automatically write changes to xmp" option selected in Lightroom Preferences that Lightroom will be saving these changes to the "Smart Previews". By default Lightroom reads and writes to the Catalog File, writing to xmp option allows info to be shared with Adobe Camera Raw which default is to write to the file since it does not utilise a Catalog File and cannot read or write to the Lightroom Catalog File.

                            Does Adobe Camera Raw actually utilise "Smart Previews"????

                            I ask this question since, while I use Adobe Photoshop, I do not utilise Adobe Camera Raw or xmp files in my workflow.

                            It normally doesn’t. However, if the client sends only the smart previews, then all the editor could possibly do is use those smart previews as if they were originals (so import them in Lightroom, or open them in Camera Raw). Then it would be possible to write metadata to them, but the problem would be how to ‘relink’ them to the originals on the client side.

                            • 11. Re: I sent away Smart Previews to an editor and cannot get them to show changes on my end
                              WobertC Adobe Community Professional

                              but the problem would be how to ‘relink’ them to the originals on the client side.

                              Exactly!

                              And the reason why it has to be done by Export and Import of a CATALOG for the OP's purpose.

                              Smart Previews, although they are DNG files (called "Proxy files" and pixel size limited), must be considered as a 'cache of previews' essential for the catalog, and not individual photo files.

                               

                              OTOH You can use Smart Preview files (DNGs) independently by copying them from the SP cache, but they come with cryptic file names like 00E8AC00-FF66-4513-8D0C-E2D4CA97D0B9.DNG and once removed from the 'cache of proxies' they become 'new' files that are not referenced anywhere in Lightroom- hence cannot be re-linked to the originals in the Master catalog.

                               

                              (A user who deleted their original images could use the SPs to recover photos- akin to the plugin to recover standard previews as JPG files)

                               

                              Fun experiment-

                              1. Copy a Smart Preview file 00E8AC00-FF66-4513-8D0C-E2D4CA97D0B9.DNG   and rename COPY.DNG,

                              2. Import  COPY.DNG into LR (as a new file)

                              3. Develop

                              4. Save metadata [Ctrl+s]

                              5. Open COPY.DNG file in Photoshop from File Explorer (not LR)

                              6. Image opens in ACR with the edits!!

                              Proven: Can embed XMP edits into a Smart Preview DNG 'copy'.

                              1 person found this helpful
                              • 12. Re: I sent away Smart Previews to an editor and cannot get them to show changes on my end
                                littlecanoephotos Level 1

                                This was the problem - I forgot to send the catalog so she made her own. I was given bad advice before this and was never told to send the lrcat file. She sent me hers and now I can see everything. Thank you so much!

                                • 13. Re: I sent away Smart Previews to an editor and cannot get them to show changes on my end
                                  littlecanoephotos Level 1

                                  WobertC Any idea why I cannot choose what to replace? It's all faded out, I can't choose metadata because it says there are no files found, but I can *see* them. UGH.

                                  • 14. Re: I sent away Smart Previews to an editor and cannot get them to show changes on my end
                                    WobertC Adobe Community Professional

                                    She sent me hers and now I can see everything.

                                    Well this Catalog will have been made using the Smart Preview files as if they were 'original' photos. You are seeing only the standard previews. (no doubt with the 'missing' icon?)

                                    As her edits will be linked to the files you supplied, There is no simple way to link the metadata or editing back to your 'full-size' originals from your camera.

                                    You may find a Plug-in that can transfer metadata, but I have no experience with that- sorry!

                                    eg. Photographer's toolbox - your source for Lightroom Plugins and Web Engines

                                    (Metadata Transfer Tools)

                                    Seek further advice on this topic in a new thread.

                                    I cannot choose what to replace?

                                    Not sure just 'what' you are trying to replace.

                                    But the Catalog from the editor is linked only to the smart preview files and has no relationship with your camera originals. So "Import from another Catalog" is not possible.

                                    no files found,

                                    I guess 'her' catalog is looking for the files you provided her and they are not located where the catalog believes them to be?

                                     

                                    Can you post a screen-clip that shows the names of the files in the editors catalog as you see them in the library grid view?