No, Acrobat and Reader are not like MS Word. They are page display programs. Changing the margin also changes the text wrapping and location.
But you can change the page scaling so the PDF margins fit the printer's margins in the "Print" UI.
Thanks, however the page scaling did not produce the desired results for me.
What is your desired result, exactly?
Currently the document displays with 2" margins all the way around(left,right,top,bottom). I would like to set the margins to 0.75"-1.0" all the way around.
The current settings leaves so much paper blank that I will use more paper than is necessary. So instead of printing 835 pages I could print 635 pages which as you can see saves 200 pages, and if I print duplex this cuts the number of pages in half. I do this for manuals and training materials. I like to have something I can touch when I read/study and to make notes on.
Is it possible to delete an image that is on every page without going to every page?
>Currently the document displays with 2" margins all the way around(left,right,top,bottom). I would like to set the margins to 0.75"-1.0" all the way around.
You can reduce the margins by cropping the page. With some trickery
you could enlarge the content to fit.,
>So instead of printing 835 pages I could print 635 pages which as you can see saves 200 pages
This is based on a misunderstanding. A PDF is not a Word document, and
the text is not waiting to reflow if you edit it. For example if you
add a word to a line, you would shift the text up in that line. If it
doesn't fit, you must edit the next line, and so forth.
Changing margins will not affect the page count. Think of a PDF as
more like a TIFF file: if a collection of TIFF happened to contain
text, cropping them or adjusting "margin" would not change the number
of TIFF files.
The others have (hopefully) made it clear to you that Acrobat is not a word processing or document layout program; (as Geo said) it's a document display program. If you have access to the source file from which the PDF was created, then change the margins in that file.
If no source, then -- at the risk of stating the obvious -- if you are trying to conserve paper, is the font of the document large enough that you could print two (cropped) pages of your document per physical page? That is an option for many printers. Also, printing two-sided. Just look at your printer's properties - hopefully you will find one or both of these options.
There is no similar feature, and nothing even remotely like it,
because this is the sort of feature you find in Word processors. The
fact that Acrobat isn't like a word processor isn't a lack of
features; it's just doing a different job.
I don't think you've taken on my point about TIFF files. You couldn't
do it with TIFF files, you can't do it with PDF files, for very much
the same reason.
Obviously if I had the original file I wouldn't be asking this question. I realized from the beginning that Adobe Acrobat is not a "Word Processing" application, however, I thought that just maybe Adobe in their infinite wisdom would have a similar feature as the one that I desire.
I understand what you are saying about PDF's being like an image. If I can determine where I want to place an image I should also be able to determine the boundaries ie. border, margins of where those images could be through out the entire document. That is all I am saying. I get the concept of a tiff image and that PDF's are similar to them but lets face it sometimes we get PDF files that waste space and we don't have the original file to modify the margins but we should be able to set these "margins" or "borders" more to our personal desires. Since I cannot do this am not going to purchase Acrobat 8.1 Professional because it would be a waste of money. I can spend my personal time reformatting the exported version into something that I want.
The simplest way to adjust the margins that may be what you want to do is to print the PDF to a new PDF with a shrink by a % set. You will lose and links and such with this approach, but it will give you the desired margins. There may be some other work arounds, but this one will work. I finished doing this to a bunch of abstracts last month for people who can not read directions (and yes, most of them have PhDs). I was also able to be sure the fonts got embedded that way (again, a lot do not read about embedding fonts - in the future they may simply be rejected).1 person found this helpful
I was able to do some other fixes also, but it is in general a real pain (yes I wish the folks would follow directions and I could force it with pitstop or similar online checking). Good luck.
- Try open the PDF with pro 5, and go Documents and Crop page...., that's how you change the margin of the File
* The Things I do with PDF's
I do have a suggestion, though I don't know if it will have the desired results. There are a few plugins you could get for Acrobat that would allow you some manipulation of the pages. For example you can crop the file to remove the margins, resize the file so that it is half the size of the paper you wish to print on (or view), and join pages together so that two (or more) pages exist on one page. The plugin I use for that is called Quite Imposing Plus. Though, it's as expensive as Acrobat itself, last time I got a quote anyways. There may be free or low cost plugins that can do the same thing.
You could also check with a local printing company, they might do some manipulation/scanning, to make things fit, your mileage will vary though.
I have an issue with PDF margins too. I have created a document using Excel and have the formatting so the Print function puts everything where it should be. I'm doing a special label on 3x4 Avery shipping label. I put the filename in the footer for reference. Then I then generate the PDF using PrimoPDF as an output device but it always forces the bottom margin to 1/2 inch while the edge of the label is really at 1/4 inch. This puts the filename in the bottom edge of the label. I've tried changing the margins in Excel but the result is always the same. I can not find any control over the PDF margins. I just need to "zoom" out a bit so
It's pretty lame that it's so buried, but you actually can change the margins through the header and footer dialog box. Go under "Documents," select "Header and Footer," and in the upper right-hand corner of the dialog box the top, bottom, right, and left margins can be changed there.
Hope that helps.
Absolutely rediculous that since the margins *can* be changed that the option is not right under the File menu, that there's no Page Setup option or something equally straightforward. I don't generally like Adobe because there are so many things like that about the program, but given that it's the industry standard for viewing scanned documents, we're kinda over a barrel with this. Really, really lame though.
I searched Adobe's program help, online help, this forum--then my co-worker pointed out that the margin settings were right there in the Header and Footer dialog box! Great co-worker. Lame program and help options.
This only changes the Header or Footer margins, this does not change the document margins.
I have a related question. I have a PDF file that has very, very tight left and right margins. I don't want to print the file, but I would like to be able to have visually pleasing margins while reading it in Adobe Acrobat Pro Extended.
I'd be happy even to be able to change the background color of the non-page area to white. I can change the background color to white on Full Screen display, but not on regular display.
Can anyone give me some tips on making the left/right margins appear wider?
Thanks in advance!
I had the same problem with margins when I created a PDF from a PowerPoint file. It kept shrinking the entire page, leaving larger margins than my original file. But now I just created a PDF from a PowerPoint file with OK margins. This may sound overly simple, but I selected Print and just checked the box "Scale to fit paper", and it worked fine. The PDF now has the same margins as my original.
Access the Crop Pages dialog (via the Crop Tool).
The bottom pane, Change Page Size permits configuration of a custom width and height.
Bumping out these values might meet your needs.
Thanks Dave, that was exactly what I needed.
Hmm I know this post is already outdated but I came across this problem just recently. Cropping zooming resizing is a bit crappy. Here's what I've found out / figured out:
If you have Adobe Photoshop, go ahead and open your PDF file from there. Then try and print it there. You can adjust a lot like margins scale size etc without losing your PDF quality. Print-out is as clear as the original
Please guide me how to increase 1/2 inch margin on the left side and reduce the same margin on the right side of Adobe Reader document, i need this for binding purposes.
You can not do anything with Reader. There may be some options in your printer dialog for your printer, but there is nothing you can do with Reader. More questions on Reader should be asked in the Reader forum.
My first post on the Adobe forums.
I've read the entries so far and none seem to hit the nail on the head.
My issue is that I have a fair number of documents as strung together .pdf's and I'd like to print out each document with a binding margin on the left, typically a .75" margin. This should have been a slam dunk command, but, alas, I can't find it. Some pages vary in size and I would simply print to fit an 8-1/2" x 11" page, shrinking the original to allow for the .75" binding margin.
So far, I've had to open each page in Photoshop Elements 6, add the requisite margin, then save it as an individual page, later restringing the document together. When you get to documents exceeding 100 pages, this is an insane waste of my time and there ought to be a command to take care of this enmass.
As info, I am using Acrobat 8.
Sounds like you have 2 steps that are needed. First, get all the pages to the same size (printing to a new PDF with the expand to fit will do this). After you get the same size pages, then use the crop tool to setup the margins. You may want to do the first print to a custom size corresponding to the size without the left margin. These are only ideas, not necessarily the best solution. The optimal solution is to fix the margins in the original document before make the PDF.
Dear Bill,Okay, I got through step 1. Thanks for your guidance. Step 2, however, is problematic. Using the crop tool, that is literally all I can achieve, i.e., to crop the document. What I want to do is to add a .75" margin on the left, meaning that the printed original will now be constrained to a 7.75" width space on the right side of each 8.5" x 11" page, with the proportions constrained, meaning that it will also reduce in the long dimension proportionately.Didling a bit further, I tried again going to print. I made the Printer "Adobe pdf" as before. I then went to Properties, then to Default Settings > Edit. At the bottom is Default Page Size. At this point, it looked like I could change the page size to 7.75" x 11.0". It then wanted to save this under Settings titling the file Standard.joboptions. This folder is really buried down in the weeds and I chickened out, afraid I'd never be able to change it back, i.e., find my way to it. I'm not sure what I will achieve nor whether the original page will be shown to the right or centered once printed, if that. I'd appreciate some guidance (and hand holding). I'm a bit leary of changing a major default setting and not be able to undo it for documents with which I don't need the binding margin.I apologize for the tight spacing of this message, but don't know how to adjust it.Regards,Richard
This may not be optimal, but may meet your needs. Print your PDF to the Adobe PDF printer AFTER setting the printer properties>General>Advanced>scaling to maybe 80% or so. You can play around with calculations to what might be a good percent for the end result -- I randomly selected 75% and turned off shrink and expand to fit page. You might also select a custom page size that when scaled and cropped, would include within it the letter or A4 size that you might want for the final. Then print the PDF to a new one. In the new one, use the crop to get the top, right, and bottom margins back to where you want them. Print the result. It may be that you can try printing to another PDF and seeing how the results go (I did this with the expand to fit and got a page with a large left margin and narrow top, bottom, and right margins. These checks might include the expand to fit option and such.
If you spend a little time with measurements and such, you might find good %s to use for the print and the cropping. At least this is an alternative to try to get what you want. It worked for me in AA5 on this machine. Hope my scenario makes sense. I started out with TBRL of .75,.5,.5,.5 margins in. After 75% print and a crop of TBRL of 1.5,1.4,.36,.128 in I had about TBRL of .5, .3, 1.1, and .25 in margins. I printed to a new page with expand to fit. The end result was TBRL of 1.1, .9, 1.3, .25 in margins approximately. A better test would have been to have created a box for the margins initially and played with the scaling to get there. If you want alternating print margins, you would need to crop the even and odd pages separately.
I think that once you have gone through the process and figured out the steps and proper scalings and croppings, then it should be rather easy to do. I would test on a short document, but you should be able to do it on a large document after you set the process. You may lose some resolution and such, but at least you have your print margins. Long way to get there. I figured I would go through the process since folks ask about margins periodically. Unfortunately you can not put in negative cropping (at least in AA5 -- did not try it on AA7, 8, or 9 on my other machines), or the process would have just gotten easier.
Thank you for taking so much time with this.
I think I see what you are trying to do. Essentially, if I read you correctly, you are pre-shrinking the document, then cropping back to keep a left hand margin. I don't know what you mean by AA5, AA6, etc. Please explain.
I do use Internet Explorer and Microsoft, as far as I'm concerned, really blundered when they introduced shrink to fit with IE 6. It wasn't until they got to IE 8 that they provided a way to shut it off. With it on, e-mail with large photo attachments would end up with tiny print when printed off.
Similarly, Adobe seems to have had a blind eye to the binding margin issue, which really should have been included as a simple command in Acrobat, or even in Acrobat Reader.
I won't be able to try your recommendations until tomorrow. If I get stuck, I'll come back for more help. Thanks for all of your efforts to assist me (and likely others) to find a work around for this issue.
AA5 etc are the Acrobat versions (not subversions) such as Adobe Acrobat 5.0.5 (typically the latest versions). I understand your interest in a print margin, but as many others have said that is not really what Acrobat was designed for. It was designed as a viewer/creator in which an original can be viewed. However, many things folks wish to do can be done after a fair amount of fiddling, though not always the best results. For your case, it is probably not a bad solution.
I can create a document with a border margin showing (could probably use printer marks also) to demonstrate the process. If you have what your current margins and page size are, along with the new margin (I did not go back and check for any statement about them), I can probably repeat the process and post the examples.
For your step number two you may want to look at our free automation tool "Resize Pages Tool" at-
(Scroll down in the list for the one titled "Resize Pages Tool").
Step number 1 could aslo be solved with a custom automation tool for scaling all the pages at once, and could be combined for both steps into one custom tool. If this is something you do repeatedly and isn't a one time job, it may be worth getting such a tool developed.
Hope this helps,
Dear Bill and Dimitri,
I am not sure Bill whether or not you are suggesting I send you a sample of what I have to play with. Some are more complicated than others. For instance, in some extreme cases, not only are the originals of different size, but some are rotated 90°. The end objective is to get them all printed on 8.5" x 11" paper with a .75" binding margin. Generally, those that are rotated 90° will print out correctly oriented.
As for what Acrobat was designed to do, I understand your point Bill, but clearly people print out pdf's, as witness the plethora of government documents on pdf from the IRS. I find the lack of a tool for printing out documents with acceptable binding margins equal to racing a horse with blinders on. When I started my inquiry, I figured the tool was there, but I just didn't know how to access it.
Dimitri, I'm not sure how locking down a corner of a page works. Care to explain?
I'd be happy to provide a sample via e-mail if either of you wants to try it.
In the meantime, I'll try following up on your instructions, Bill.
If you have downloaded the tool, in the graphic labeled "Anchor" on the right side of the dialog you select an anchor for one area of the document by clicking in one of the boxes. That will be the point which won't change while the rest of the page grows or shrinks (the corresponding arrows shown indicate the direction too) You need to select "Custom" size in the "New Size" pulldown window in that same dialog and enter the dimensions for width and height plus choose Units, which in your case would be inches.
If you create a test document a play around with the different settings it should become clear how it works.
Hope that helps,
WindJack Solutions, Inc
The tool Dimitri suggested looks like a good alternative. You may still have problems with having to rotate pages and pages of different sizes. You might want to rotate all that need rotating from Document>Rotate Pages and print to a PDF of a desired size and select to fit page. Then use Dimitri's too that is probably simpler. You have several different issues, the margin only being one and Dimitri's tool looks ideal for the margins.
Dear Bill and Dimitri,
Thank you for your additional sage counsel.
I think I will try your approach first, Bill. While perhaps a bit of artistic perfectionism, My desire would be to center the resulting image reduction top and bottom, whereas your approach Dimitri would lock it either toward the top or the bottom, although, admittedly, that's a really icing on the cake issue. And, it may turn out that, say, locking at the top, might not be a bad idea. If I recall correctly, fit to page does center the page in both directions.
As for pre-rotating the errant rotated pages, these documents are strung together and I'm not sure how one goes about rotating individual pages within the string. To be honest, I've only been working them in Photoshop Elements 6, adding the margin there, which breaks them into individual pdf's, which I later re-string. My guess is that there is likely a command within Acrobat to do this while retaining the integrity of the string.
Which then brings up another classic question. While stringing together individual pdf's is straight forward, de-stringing them enmass is something I don't know how to do. Can either of you offer a suggestion as to how this can be done?
I am also hoping that, while my questions pertain to my specific needs, others viewing this instructional discussion will also benefit.
Try menu item Document -> Extract Pages, then choose a page range and check the box "Extract Pages as Separate Files." You'll also need to specify a folder location for the output.
Hope this helps,
That is super - a simple command.
I just wish the folks at Adobe would do the same for those doing printouts. When you are dealing with historical documents, many taken from microfilm, generally there is no consideration as to binding margins. If one wants to wax philosophical on this, while technology changes ever so rapidly, one thing that is always viewable is the printed page or photo. A classic exanple of technological change is sound recording. We started out with cylinders. Next came records, first 78 rpm, then 45 rpm for individual songs and 33 rpm for longer pieces. Casette tapes and 8-track tapes were next, followed by CD's. Now we have mpegs. The conundrum was exemplified in one of the early Superman movies, wherein the history of Krypton was recorded on green crystals. Technology is constantly changing, which compromises the ability to play back what has been recorded in the past. At the National Archives and Records Administration in College Park, MD, some of the researchers' copies of motion pictures are on antique 1" Beta tapes. The machines to play these, antiques in and of themselves, are in terrible shape. The primary copies, however, are still on film, although one wonders how long these, too, will last. I presume that these are stored under refrigeration.
We can see the issue in condensed time with the development of computer operating systems and software. While Microsoft has generally attempted to provide retroactivity, a document written in the newer versions of Office may be a .docx, whereas older software doesn't recognize this. Fortunately, most friends are willing to downgrade their copies so I can read them. Support for Windows XP will eventually vanish. While this OS can continue to be used by those that have it, replacing peripherals such as scanners and printers may make this problematic.
But, actual photos and printed pages are readable with the Mark 1 eyeball, regardless of how they are produced.
Adobe addressed a lot of what you're talking about 7 years ago in Acrobat 6 with the addition of the PDF/A standard for archiving. Of course, the document author has to save the file as PDF/A, and this means the file has to meet that criteria. This 'archiving' format was requested by, among many others, the Library of Congress, and so these documents need to be able to be read in their original format for 100 years or until the end of the republic, which ever comes first. The ability to read these documents does not belong to Adobe, Acrobat or the Reader to maintain, but instead, the consumer that desires to view these documents must have a system that runs software that can view these files. While Adobe may currently honor and support this standard, I don't believe it is their responsiblity (nor should it be) to add definition to it.
I believe that Microsoft was represented at the standards committee hearings while the format arguments were being made, but for better or for worse the committee felt that PDF was a more qualified format. I believe this is because, in part, of what Aandi Inston explained way way back at the top of this thread; Word is a word processing application, and Acrobat/Reader is a document viewing program. Over the years, many many features have been added to give a document author much more creative control over a PDF, but really, some responsibility lies in the hands of the author; whether or not this is the original author, or a person who now possesses an original or a copy of the document, and now wants that document to be different.
So, Adobe did address this issue in the past. You mention a PDF/A standard. How does one translate this into usable instructions utilizing Acrobat 8, or am I mixing apples and oranges?
I can easily understand why the Library of Congress would want this feature. A lot of documentation appears on microfilm. I've been receiving a fair number of documents in pdf format that are currently stored on microfilm. As you note, the document pages are in image form, not machine readable text. Reviewing a large document in pdf form is not as easy as reviewing the printed document, where access to individual pages is inherently easier. The LoC may, as I have been, concerned about rapidly changing technology where one system of storage might become obsolete in the future.
1-17-2011 7 PM PT
I've tried some of the solutions offered, but Pro 10 seems to have negated them. Any ideas for Pro 10?
Adobe: Why haven't one of the company reps jumped into this discussion?
Additionally, my college pdf's are in 14 pt font, and there appears to be no way to reduce them.
1-17-2011 8:34 PM PT
I found a workaround using both Acrobat Pro 10 and my HP 1518ni printer. Clumsy and slow, but it works. I had to print a pdf from my teacher which had a combination of portrait and landscape pages. Unfortunately, I wasn't able to change the 14 point font. Here is the sequence:
Acrobat Pro 10:
All of the pages will have to be rotated 180 degrees so the 95% reduction (in the printer) will "expand" the left side. Otherwise, the left margin remains
intact, and the right one shrinks.
Determine the page numbers of the portait pages, as those will be entered in the following step.
In the toolbar click on the "Rotate page" icon. It is the second one from the right, and has a yellow reverse arrow. The "Roate Pages" dialog box opens.
Click on the radio button "Pages", and enter the page numbers to be printed.
Click "OK". Now go to the printer setup, which has to be done only once for this particular printing job.
In Pro 10, click on the printer icon, which opens the "Print" page.
Click on "Properties" in the upper right area, which opens the "Document Properties" page.
Click on "Effects".
Click on the radio button "% of actual size:" After clicking on "100", I changed it to "95".
NOTE: The "Rotate" area (6th line down) offers two selection boxes: "Even and Odd Pages" and ""Portrait Pages". Their dropdown menus list more
selections. I found that changing the "Portrait Pages" did not have an effect on my landscape pdf pages. (I forgot to change it once.)
Click on "OK", which returns to the "Printer" page in Acrobat Pro 10.
Acrobat Pro 10 Printer page:
Click on the appropriate radio button under "Print Range". In my case, I had to first process the portrait pages, and then the landscape ones.
NOTE: After finishing the print job, don't forget to change the printer setting from "95%" back to 100 by clicking on the button "Actual size".
Hope this helps! Adobe--are you listening? PDF's have become the de facto method of communicating, and since pages must be printed for any number of reasons, it makes sense to fix this issue. The pdf's contents are not at risk of being modified--only the way they are printed.