8 Replies Latest reply on May 4, 2009 5:14 PM by stewart@itsIT.com.au

    Best method for cataloguing DV Tapes

    stewart@itsIT.com.au

      I'm currently capturing all of my DV tapes (approx 100) on to an external HDD and was just wondering if there are any standard methods for cataloguing them i.e. file structure so that clips are easily located for editing later.

      I'm using Premiere Pro CS4 to catpture each tape however I may be using either Premier Pro CS4 or Premiere Elements 7 for editing the footage later.  I know Premiere Elements 7 comes with a tagging feature and I was going to use this feature to "Tag" all of the clips with relevant information about what the clip contained. i.e. Weddings, Kids, Family, Holidays, Birthdays, Christmas, Sports, Skiing, Volley Ball etc so that I'd be able to use PRE7 to drill down all of my clips that match certain criteria i.e. Sports, Volley Ball would only sow me all of the clips with Sport and Violley Ball in and not any other sport. However I am unsure if this would help me in CS4?

      I'm basically capturing each tape to it's own directory using "Scene Detect".  Each directory is called Tape 000X - yyyy_mm_dd to yyyy_mm_dd - "Brief desription of footage" and by using "Scene Detect" the directory contains a number of clips from that tape split into scenes.  Each clip is named "Tape 000X Clip 0X etc.

      Is this an OK method for cateloguing or should I be using the feature in PRE7 to Tag all of the clips ..... or ...... is there a standard to follow that aids the locating of video assets for editing in any application.

       

      Many Thanks.

       

      Stewart.

        • 1. Re: Best method for cataloguing DV Tapes
          Jim_Simon Level 8

          I mainly do client work, not home video stuff, so there is a slight difference there.  But my system is to put all the media for a specific job into one folder.  When capturing, I label the clips as Tape_01, Tape_02, etc.  After capture is done, I go through and rename all my clips appropriately.

           

          You could use something similar with one higher level folder structure.  For example, capture last Christmas into a folder called "Christmas_08".  Put that folder, and all other appropriate folders, into one higher level folder called "Holidays".  Capture your camping trip from last summer into a folder called "Camping_08", and put that into a folder called "Vacations".

           

          You get the idea?

          • 2. Re: Best method for cataloguing DV Tapes
            p6889k Level 1

            I'm not sure if my response will help you, but here is what I do.

             

            I create folder for each DV tape, e.g. DV_Tape_01.

            I use WinDV to capture the tape and automatically split into clips. Each file name contains the name of the tape and datecode. E.g. "DV_Tape_01 - 2000_11_23 - 15_32_00.avi".

            I do not do any cataloging of the individual clips. For family videos the individual clips are for me not that important, more important is the compiled project, which may consist of clips from several tapes. For me the bigger value would be to catalogue extra information for the output file. E.g. if it's a Birthday Party, then I would catalog when, where, who, interesting comment, etc.

            • 3. Re: Best method for cataloguing DV Tapes
              the_wine_snob Level 9

              Given that you also posted to the PE forum, I believe that you have PrPro & PE, and possibly PSE. Each has an organizer. The order of power is: Bridge, Organizer (PSE), and finally Organizer (PE - weakest of the three). I would definitely use Bridge for the task, and adapt one of the schemes already posted. I also use a "Shot LIst," which is just a WordPerfect Table. While I Capture, I'm writing into it with details. These are then transferred to appropriate MetaData locations. I also have a printout of the data.

               

              Good luck,

               

              Hunt

              • 4. Re: Best method for cataloguing DV Tapes
                stewart@itsIT.com.au Level 1

                Thanks Jim,

                 

                That's kinda what I am doing now with my video footage and picture directories / folders.  This works great for finding relevant footage for dates etc and works fine.

                 

                What I was looking for though is "Best Practice" for finding data while in an application.  I think some of the other responces have addressed this but thatnks again for your responce it shows that I am on the right path for storing in folders if you are also doing the same. I don;t think the "taging" of data in an application will change my method of storing data in folders as it seems to work just fine as it seems to do for you.

                 

                Again, thanks for the time you have taken to respond.

                 

                Stewie.

                • 5. Re: Best method for cataloguing DV Tapes
                  stewart@itsIT.com.au Level 1

                  Thanks p6889k,

                   

                  That's kinda what I am doing now with my video footage and picture directories / folders.  This works great for finding relevant footage for dates etc and works fine.

                   

                  I also put a brief description of what is on the tape so that if I'm trying to locate a file for viewing through media player I can generally find it OK.

                   

                  What I was looking for though is "Best Practice" for finding data while in an application.  I think some of the other responces have addressed this but thanks again for your responce it shows that I am on the right path for storing in folders if you are also doing the same.

                   

                  I don;t think the "tagging" of data in an application will change my method of storing data in folders as it seems to work just fine as it seems to do for you.

                   

                  Again, thanks for the time you have taken to respond.

                   

                  Stewie.

                  • 6. Re: Best method for cataloguing DV Tapes
                    Jim_Simon Level 8

                    What I was looking for though is "Best Practice" for finding data while in an application.

                     

                    Typically that's done outside the application.  Organize before import.

                    • 7. Re: Best method for cataloguing DV Tapes
                      stewart@itsIT.com.au Level 1

                      Yes I am using PrPro CS4 and PE 7.0.  I was wondering which was the best organiser to use but you have answered the questions for me.

                       

                      Is it possible to use Bridge from PE 7.0 and PSE?

                       

                      Stewie.

                      • 8. Re: Best method for cataloguing DV Tapes
                        the_wine_snob Level 9

                        Stewie,

                         

                        That is a question that I cannot answer. I'd suggest posting to Muvipix. There are quite a few users there, who have CS4 and also PE/PSE. I'm certain that they will know. You can post, read and even download a bit of their content, by just registering - free. Other "premium" content is for-pay, or by subscription.

                         

                        Good luck,

                         

                        Hunt