2 Replies Latest reply: May 21, 2009 11:12 AM by Kenneth Benson RSS

    what is the best way to deal with....

    trianita Community Member

      i have a large training document with a main body of text with each paragraph apllicable to various  groups within the organisation

       

      for example

       

       

      train managers                      this is example main text this is example main text this is example main text

      train operators                       this is example main text this is example main text this is example main text

                                                     this is example main text this is example main text

       

      all staff                                    this is example main textthis is example main textthis is example main text

                                                     this is example main text

       

       

      there are many different groups, and some of the docs are over 100 pages long. As the text is all layed out in word, I am thinking for the purposes of updating the easiest way to do this is use tables.

       

      if there were only a few groups, I would use a grep search to add an anchored object to a prestyled paragraph, but there are so many (30 or so) and with individual paragraphs meant for multiple groups - this option becomes impracticle

       

      does anyone have any suggestions

        • 1. Re: what is the best way to deal with....
          P Spier CommunityMVP

          Do you want to have one document that works for all groups, or multiple docs tailored to each group? For the latter, read up on conditional text.

          • 2. Re: what is the best way to deal with....
            Kenneth Benson Community Member

            Your example kind of looks like sideheads, but (at least on my monitor) the "example main text" wrapped all the way back to the left margin. Are you trying to create something like this:

            sidehead.jpg

             

            This was done in Framemaker some years ago, and the two-line sideheads would still be difficult in Indesign today, but if your sideheads are all one line (or even if only a few are two lines), they would be fairly easy to make with a tab and a hanging indent (i.e., left indent 6p, first indent -6p, tab setting at 6p). Subsequent paragraphs with no sidehead can either be tabbed or use a separate style.

             

            Ken