18 Replies Latest reply on Jun 10, 2014 2:04 AM by himanig

    Enabling Comments Script

    Johnny_Bigtime

      Hi,

       

      My creative team is using Acrobat Pro 8 and we use commenting and markup quite extensively for a paperless workflow. When our creative department sends out proofs to our Product Mgt team, clients or vendors we need to enable commenting through Acrobat. Well, sometimes this gets overlooked and we have a folder full of locked PDFs without comments being enabled. This means we have to resave all the PDFs with comments enabled. Does anyone know of a script I can run that enables comments outside of Acrobat?

       

      From what I understand, Acrobat 9 does this automatically, but upgrading just isn't in the cards right now.

       

      Thanks,

      JP

        • 1. Re: Enabling Comments Script
          try67 MVP & Adobe Community Professional

          You understood wrong. No version of Acrobat can do this to more than one file at a time. Only the LiveCycle Reader Extension Server can batch enable multiple PDFs, but it's pretty expensive.

          1 person found this helpful
          • 2. Re: Enabling Comments Script
            Johnny_Bigtime Level 1

            Thanks for your quick response. Yeah I was hoping to get a script instead of spending more money.

             

            I guess I wasn't as clear as I thought before. I meant that Acrobat 9 automatically enables commenting when you save a single PDF, not a batch.

            • 3. Re: Enabling Comments Script
              try67 MVP & Adobe Community Professional

              I don't think it does it automatically. You need to enable it through the

              Comments menu.

              • 4. Re: Enabling Comments Script
                Johnny_Bigtime Level 1

                Huh...well I think Adobe needs to include that in their update. Adobe are you listening??

                 

                Thanks for your repsonse, try67.

                • 5. Re: Enabling Comments Script
                  try67 MVP & Adobe Community Professional

                  Sadly, the answer to your question is probably "No"...

                  • 6. Re: Enabling Comments Script
                    Vaibhav Padlikar Level 2

                    Whenever a file is hosted for Review in Acrobat 9.x , it is given commenting rights automatically. For Acrobat 8.x you need to give the rights by going to menu Advanced -> Extend usage Rights for Adobe Reader.

                     

                    Hope this helps.

                     

                    -vaibhav

                    • 7. Re: Enabling Comments Script
                      Bernd Alheit Adobe Community Professional & MVP

                      Huh...well I think Adobe needs to include that in their update.

                      Why? Adobe sells LiveCycle Reader Extension Server.

                      • 8. Re: Enabling Comments Script
                        Vaibhav Padlikar Level 2

                        >> Why? Adobe sells LiveCycle Reader Extension Server.

                         

                         

                         

                        No you can give comments rights from within Acrobat itself ( Advanced -> Extend Features in Adobe Reader) . Also, as I stated before, with 9.x comments rights get added to review file by default.

                         

                         

                         

                        -vaibhav

                        • 9. Re: Enabling Comments Script
                          Bernd Alheit Adobe Community Professional & MVP

                          Also, as I stated before, with 9.x comments rights get added to review file by default.

                          I know this.

                          • 10. Re: Enabling Comments Script
                            McShaman Level 1

                            I know this is a bit of an old post but this is a script I have been working on through Applescript. It is a folder action script that you should be able to allocate to a folder on your computer. When you export or move PDFs into it it will open it, turn on commenting, ask you where you want to save it, close it and delete original.

                             

                            on adding folder items to this_folder after receiving added_items
                                repeat with current_item in added_items
                                    if file type of (info for current_item) is "PDF " then
                                        try
                                            tell application "Adobe Acrobat Professional"
                                                activate
                                                open current_item
                                            end tell
                                            tell application "System Events"
                                                try
                                                    tell process "Acrobat"
                                                        pick menu item "Enable for Commenting and Analysis in Adobe Reader..." of menu "Comments" of menu bar item "Comments" of menu bar 1
                                                        repeat while (exists window "Save As")
                                                            delay 1
                                                        end repeat
                                                    end tell
                                                on error
                                                    display dialog "System Events was unable to Enable Commenting. This may be because Acrobat has modified its menu system. Please contact your system administrator." with icon 0
                                                end try
                                            end tell

                                            tell application "Adobe Acrobat Professional"
                                                close last document
                                            end tell
                                            tell application "Finder"
                                                move current_item to trash
                                            end tell
                                        end try
                                    end if
                                end repeat
                            end adding folder items to

                            • 11. Re: Enabling Comments Script
                              Johnny_Bigtime Level 1

                              McShaman179, Thanks for your script, I will try this out today.

                              • 12. Re: Enabling Comments Script
                                Mahesh_JW Level 1

                                Hi,

                                     I am new to applescript. This code works well for my request, but it asks location to save pdf, but i want automatically saved in target folder, how can it possible. Please help.

                                 

                                 

                                Thanks in Advance,

                                Mahesh

                                • 13. Re: Enabling Comments Script
                                  adanker04

                                  Has anyone written a Windows version of the same script?

                                  • 14. Re: Enabling Comments Script
                                    praveen mds Level 1
                                    app.execMenuItem("Annots:ReaderEnable");
                                    

                                     

                                    This is the script for enabling the pdf in reader. But it runs for a individual file at a time.

                                    All you need to configure a Batch sequence with input and output folders. There you can use this script for number of files.

                                    ---

                                    Praveen

                                    • 15. Re: Enabling Comments Script
                                      try67 MVP & Adobe Community Professional

                                      This is not an automatic solution at all. You'll still have to manually confirm and save each file.

                                      It's not possible to automate this from within Acrobat, only using an external tool.

                                      • 16. Re: Enabling Comments Script
                                        praveen mds Level 1

                                        I'm using this for the same task.

                                        I configured a Batch processing. Set a input folder, where i copy my files and execute the sequence.

                                        Output folder and output options are configured in the batch sequences. so that no problem in saving the file.

                                         

                                        Untitled-1.jpg

                                        It works fine with me.

                                         

                                        ---

                                        Praveen

                                        • 17. Re: Enabling Comments Script
                                          Techi Panda Level 2

                                          Hi Praveen

                                           

                                          This method is not works for me? is there any special configuration for this to work out I am using windows XP Acrobat 9

                                          • 18. Re: Enabling Comments Script
                                            himanig

                                            Hi Praveen,

                                            I know this is a very old thread I am responding to but I want to add on this functionality to my Adobe Acrobat 8 pro batch sequence. I tried following your command but the output is not what is expected. Any special settings to make the scripts work.


                                            Regards,

                                            Himani