2 Replies Latest reply on Aug 19, 2009 4:45 PM by LPMichael

    Index entries imported from Word have extraneous quotation marks

    LPMichael Level 1

      I have the following:


      RoboHelp 8 (just installed)

      Word 2003

       

      I have a Word document with data definitions that I am importing into a (primary layout) WebHelp project. I am paginating on each heading type from Heading 1 thru Heading 4 and each heading has at least 1 index entry. The following is an example of the Word index (when I view ALL from Tools->Options in Word):

       

      {XE "Seriously Delinquent Metrics:Balance"}{XE "Balance Metrics:Seriously Delinquent Metrics"}

       

      I did not have any problem importing the index entries in RoboHelp 5 - this is my first import in RoboHelp 8. The settings for the import are:

       

      Convert Index is checked

      Add to an Existing Index is selected

       

      When the index entries are copied across, I get the double quotes included in various ways as follows:

       

      Leading quote and closing quotes included in index entry (for an index with only primary)

      Leading quote only included in index entry (usually for a primary index)

      Ending quote only included in index entry (usually for a sub-index)

       

      For Example from above index:

       

      "Balance Metrics

           Seriously Delinquent Metrics" (as in example above)

           Cumulative Delinquent Metrics" (for a second index entry with Balance Metrics as the primary index)

       

      I could not find any posting with this reported. Has anyone seen this and is there some fix?

        • 1. Re: Index entries imported from Word have extraneous quotation marks
          ElisaFnord Level 2

          This is a long shot, but it may be the quotation marks themselves.

           

          Word 2007 inserts straight quotation marks in index fields, even when curly quotes are being automatically applied during typing. RoboHelp should be translating the straight quotes as "code" and removing them during index import.

           

          Is there any chance that your index fields got curly quoted by mistake? Because it looks like RH is translating the quotes as characters.

          • 2. Re: Index entries imported from Word have extraneous quotation marks
            LPMichael Level 1

            After reading this response, I checked the index entries in the Word document. Since the document was created from an original RoboHelp 3X project, I thought I would not find curly quotes. What I found was this:

             

            (1) Some portions of the index entry had straight quotes - these portions were imported from the old RoboHelp into an old Word document that I reused.

            (2) Some portions of the index entry had curly quotes - these portions were added manually by me after turning on Tools->Options->Formatting Marks->View All and then manually adding index entries.

             

            Any attempts to make the curly quotes straight were not successful. Then I found an AutoCorrect setting that was checked that stated "Replace straight quotes with smart quotes". When I unchecked that, all newly entered quotes show as straight and NOT curly. I then did a global find and replace with the index formatting marks enabled for view to change all quotes from curly to straight.

             

            I then tested the source Word document with the import in RoboHelp and IT WORKED!!!!!

             

            Thanks Elisa ---

             

            Michael