15 Replies Latest reply on Apr 18, 2010 8:14 AM by JETalmage-71mYin

    Necessary to "Update" old illustrator files?

    oolala1 Level 1

      I have tons of files created in old illustrator 6.0 and now that I have a newer version of illustrator, specifically CS2, loaded on Mac OS X it's calling all of my illustrator files "Text Files."

       

      It says, "This file contains text that was created in a previous version of Illustrator. This legacy text must be updated before you can edit it." It asks you to either Choose Update or OK to update later.

       

      Should I take the time to update all of these files now? I'm just archiving them. I have thousands of files and it would take time to open them all and update each one. If I don't update now though, will I be stuck later in years to come, with files that won't open at all, as operating systems progress, etc?

       

      2) If I open a file, hit update and then hit save or save as, Logo A for instance will be renamed Logo A [Converted].ai - My question is should I just leave the brackets and the word converted or should I get rid of it?

       

      3) Also, if I open a file, hit update and then hit save or save as it goes to "illustrator Options". In this dialog box it defaults to "Use Compression". Should I just leave it checked or deselect it? (I'm scared of the word "compression" as I just spent the last several days decompressing old Disk Doubler files using an OS 9 emulator. I was lucky to be able to do this.)

       

      4) In this Illustrator Options dialog box it always gives me two warnings for these old files - The Document Raster Effects resolution is 72 ppi or less. What does this mean? Should I try and change it? If so, how? The other warning is "only fonts with appropriate permission bits will be embedded. What does this mean?

       

      Please keep answers as simple as possible. Thanks so much.

        • 1. Re: Necessary to "Update" old illustrator files?
          Wade_Zimmerman Level 6

          Your call but you have to consider the future and depending on whether you have a system that can load CS 5 you might want to upgrade now to that version as well and then update your files but you probably want to at some point before it becomes impossible to open them at all.

          • 2. Re: Necessary to "Update" old illustrator files?
            Jacob Bugge MVP & Adobe Community Professional

            oolala,

             

            I believe it is possible to batch convert the files and avoid the strangenesses including 2) and 3), and I hope someone will tell you how; in any case, you should keep a copy of the original files.

             

            Someone?

             

            4) In this Illustrator Options dialog box it always gives me two warnings for these old files - The Document Raster Effects resolution is 72 ppi or less. What does this mean? Should I try and change it? If so, how? The other warning is "only fonts with appropriate permission bits will be embedded. What does this mean?

             

            The default Document Raster Effects resolution is/was 72; it is a setting in the Effect dropdown that may be changed any time so there is no need to do it unless specifically needed.

             

            Concerning the font permission issue, either you have the fonts with the permissions, or you will have to do without them, or you will have to work with the file in an older version, which will be able to open the original file; if you can see which font(s) you may be missing, you may consider acquiring the permission(s).

             

            I believe Harron has some (further/better) suggestions.

             

            Harron?

            • 3. Re: Necessary to "Update" old illustrator files?
              Larry G. Schneider Adobe Community Professional & MVP

              PM me for a script to batch update the files as CMYK and with the legacy type updated as well.

              • 5. Re: Necessary to "Update" old illustrator files?
                Jacob Bugge MVP & Adobe Community Professional

                Harron,

                 

                I am used to your having valuable, rather than arcane, suggestions.

                • 7. Re: Necessary to "Update" old illustrator files?
                  JETalmage-71mYin Level 3
                  I am used to your having valuable, rather than arcane, suggestions.

                   

                  I'm still not used to Jacob acting like a variety show emcee. "Next up on our reely big shoe...The Beatles!"

                   

                  ;-)

                   

                  JET

                  • 9. Re: Necessary to "Update" old illustrator files?
                    Jacob Bugge MVP & Adobe Community Professional

                    James,

                     

                    In the days of the fair forum, especially Len had a mysterious ability of turning up immediately when his name was called in a thread, even when he had been absent for a long time. I know that others had, and have it, too, including you and Harron.

                     

                    Back in those days, that kind of name calling was not uncommon, used when someone known to have the answer was (urgently) needed; and it seemed/still seems to work.

                     

                    There was also a cross thread aspect here, http://forums.adobe.com/message/2726426#2726426

                     

                    Friendly banter is good.

                    • 10. Re: Necessary to "Update" old illustrator files?
                      oolala1 Level 1

                      Hi Wade,

                       

                      I do not have CS5 at this time. I will definitely upgrade all of my illustrator 6.0 files to CS2 this month. Will this be sufficient? Will this allow me to be able to open the files again later, with versions of Illustrator that are higher than CS2?

                       

                      Hi Jacob,

                       

                      Thanks for suggestion about batch converting. Hope I can do it. If I can, are you sure that I will need to keep a copy of all originals? I ask because to me it seems that it won't do any good to save archaic files. For instance, when I opened up many files that were Disk Doubled using an OS9 emulator as I mentioned, I did not save the compressed DD originals. Why should I? They will never open again and I barely got them open using the emulator.

                       

                      Regarding the font permission issue, I do not currently have most/all of the fonts loaded on my machine at this time. I have the fonts, but they're not loaded. Please tell me that I do NOT have to load them (there are tons) in order to sufficiently convert all of these illustrator files in order to properly use them later...?

                       

                      By the way, I have no idea what a permission is, so I don't know if I will need them or not. I know I'm way behind the learning curve, so thanks for being patient. I don't know how to acquire the permissions.

                       

                      Hi Larry,

                       

                      I'd love your help. I'm not seeing how to PM someone on this board. Can someone direct me?

                       

                      P.S. Thanks for your patience everyone.

                      • 11. Re: Necessary to "Update" old illustrator files?
                        Wade_Zimmerman Level 6

                        oolala1 wrote:

                         

                        Hi Wade,

                         

                        I do not have CS5 at this time. I will definitely upgrade all of my illustrator 6.0 files to CS2 this month. Will this be sufficient? Will this allow me to be able to open the files again later, with versions of Illustrator that are higher than CS2?

                         


                        I would think that is not the right way togo about this task.

                         

                        CS 5 is not out but going to CS 2 will only mean that somewhere you will have to do this again when migrating to say CS 6.

                         

                        Then you will be stuck in the past. You should seriously think abut upgrading to CS 5..

                        • 12. Re: Necessary to "Update" old illustrator files?
                          Jacob Bugge MVP & Adobe Community Professional

                          oolala,

                           

                          Thanks for suggestion about batch converting. Hope I can do it. If I can, are you sure that I will need to keep a copy of all originals? I ask because to me it seems that it won't do any good to save archaic files. For instance, when I opened up many files that were Disk Doubled using an OS9 emulator as I mentioned, I did not save the compressed DD originals. Why should I? They will never open again and I barely got them open using the emulator.

                          You always have the option of reinstalling an old version; you never know whether that could be the only option in some cases. In short: better safe than sorry.

                           

                          Regarding the font permission issue, I do not currently have most/all of the fonts loaded on my machine at this time. I have the fonts, but they're not loaded. Please tell me that I do NOT have to load them (there are tons) in order to sufficiently convert all of these illustrator files in order to properly use them later...?

                          This may be the reason for the warning. I believe you should load the fonts (you may unload them later).

                           

                          By the way, I have no idea what a permission is, so I don't know if I will need them or not. I know I'm way behind the learning curve, so thanks for being patient. I don't know how to acquire the permissions.

                          I believe you may forget about this part if you load the fonts.

                           

                          Hi Larry,

                           

                          I'd love your help. I'm not seeing how to PM someone on this board. Can someone direct me?

                          Click the Avatar, and under Actions to the right click Send Private Message.

                          • 13. Re: Necessary to "Update" old illustrator files?
                            oolala1 Level 1

                            Hi again Wade,

                             

                            I have an Intel Mac OS 10.5.8, just for everyone's info.

                             

                            ...But even if I update these files to the latest version -  CS5 - someday I will again have to update them again to CS9 or whatever, just as I would if I were to update old illustrator 6.0 files to CS2. I'm not seeing the difference. Updating of all files in all programs has always been the case and always will be, won't it?

                             

                            Hi again Jacob,

                             

                            If I'm to open each of the these files in order to see which fonts are missing so I can eventually load them before updating, I will literally be opening every file. Given this, it seems as though I should forget about batch converting and just update each file by hand separately since I have it open anyway. Is this correct thinking? Although I suppose with my method I would have to open each file twice - once to see which fonts are missing and a second time to Update them once the fonts are loaded.

                             

                            If it is correct thinking, then a few of my original questions remain unanswered which are the following:

                             

                            1) If I open a file, hit update and then hit save or save-as, LogoA for instance will be renamed LogoA[Converted].ai - My question is should I just leave the brackets and the word converted or should I get rid of it so it would just say LogoA.ai?

                             

                            3) Also, if I open a file, hit update and then hit save or save-as, it goes to "illustrator Options". In this dialog box it defaults to "Use Compression". Should I just leave it checked or deselect it?

                             

                            Thanks, once again.

                            • 14. Re: Necessary to "Update" old illustrator files?
                              Jacob Bugge MVP & Adobe Community Professional

                              oolala,

                               

                              If I'm to open each of the these files in order to see which fonts are missing so I can eventually load them before updating, I will literally be opening every file. Given this, it seems as though I should forget about batch converting and just update each file by hand separately since I have it open anyway. Is this correct thinking? Although I suppose with my method I would have to open each file twice - once to see which fonts are missing and a second time to Update them once the fonts are loaded.

                               

                              From post #3 I assumed that the batch conversion could circumvent the font issue, and if not, that you had a more or less well defined collection of fonts used back then which could be loaded together, and unloaded again afterwards.

                               

                              I agree that 1) would hurt. Whether 3) does, too, depends on the compression settings.

                               

                              Note my abstaining from announcing the names of those most likely to provide definite answers.

                              • 15. Re: Necessary to "Update" old illustrator files?
                                JETalmage-71mYin Level 3

                                Lala,

                                 

                                Most of this just boils down to personal preference and/or common sense.

                                 

                                I have tons of files created in old illustrator 6.0 and now that I have...CS2...Mac OS X [is] calling all of my illustrator files "Text Files."...Should I take the time to update all of these files now?

                                 

                                That's just a file-association issue on the OS, mostly for icon and doubleClicking-to-open. It doesn't mean you can't open the file in a later version of the creating program. Here's the main thing: Can you still directly open AI 6 files in the current version of AI (CS5)? If yes (as I suspect), then whether you update all these files before archiving them or not is just a question of what you consider most convenient. Do you prefer to have all your archive files already updated to current-version AI, or do you prefer to update them on an as-needed basis?

                                 

                                Personally, I opt for the as-needed route. I also have thousands of archive files. But I'm not going to open and resave them all (and mess with replacing legacy fonts, etc., etc.) with every new version of the host program. One could make a career of that. (And Illustrator is far from the only program I use.) In my case, the majority of those legacy files will never be needed again. Although I keep good backups, I always make it a point to make sure my clients know I am under no obligation to indefinitely archive my working files for their completed projects. (Anyone who takes on that liability, without being in that business and charging for it is flirting with disaster.) I provide the customer copies of what is necessary for the reproduction and uses he has contracted for, and he bears responsibility for redundant backup security of the files provided if he deems it necessary.

                                 

                                I'm just archiving them. I have thousands of files...will I be stuck later in years to come, with files that won't open at all...?

                                 

                                As long as the current version still supports the legacy format, it still boils down to whether you want to have all your archive files already updated or update them as-needed.

                                 

                                Now, eventually a new version of the host program may completely break backward file compatibility with a legacy format. That actually happened once in the history of FreeHand when a major modernization of the program was done. If a FH user at that time chose not to update their legacy files, then they would have to do a 2-step update, first using the latest version that did maintained the legacy compatibility, then to the current version. Even then, I did not convert all my archives (especially those for long-inactive accounts.)

                                 

                                The potential larger issue in that kind of scenario would be whether the "middle step" version of the host application will still run on the current-version OS. No one can predict that years and years in advance.

                                 

                                (Aside: For that matter, what assurance do we have that the next computer technology that everyone flocks to--say, organic computing with true artificial intelligence--will not break compatibilty with every existing PDF, CD, DVD, hard disk, VHS tape, Flash drive, Zip drive, Syquest disk, SCSI device, and AI file on the planet? On the other hand, I'm still able to use FH11 without a hitch on Windows Vista--haven't tried it yet on Windows 7. I'd love to try a copy of Windows FH 8--that was a clean drawing program--but only have a Mac version.)

                                 

                                It says "This file contains text that was created in a previous version of Illustrator. This legacy text must be updated..." It asks you to either Choose Update or OK to update later.

                                 

                                Fairly recently (much more recently than version 6), Illustrator's very archaic text objects were updated to a...well...less archaic structure. For backward compatibility, Adobe included a "conversion" routine to give you the option of updating the older text objects. Understand, you can still open, work with, and even re-save the file with the legancy text objects if you have need to. So again, do you really want to do this to all your archive files?(Understand, the reason for the warning in the first place is that the changes affect spacing and therefore potentially line wrapping, and other type-specific things; so if you are truly "updating" the file, i.e.; making it Johnny-on-the-spot, ready-to-go print-ready, you may have some re-typesetting to do. Do you really want to do that on all your legacy files right now?)

                                 

                                Logo A for instance will be renamed Logo A [Converted].ai ...should I just leave the brackets and the word converted...?

                                 

                                That's also just up to you. Makes no functional difference. Appending the word "converted" is intended as a mere file naming convenience. (FileMaker does the same thing by default, for example, when opening an Excel spreadsheet and thereby converting it to a FileMaker database.) For one thing, it lets you save the new file to the same directory as the original file without overwriting it. (In the FileMaker scenario, I always delete the "converted" because the .xls and .fp7 file extensions themselves are going to prevent accidental overwrites. In Illustrator, I never keep the multiple-version files anyway, so I also delete the "converted".)

                                 

                                ... it goes to "illustrator Options"...defaults to "Use Compression". ...I'm scared of the word "compression"...

                                 

                                I'm not "afraid" of compression, but I never use application-specific file compression. It just creates other inconveniences in collaboration with others. For example, for many years Corel has provided the option of saving Draw files as compressed or not. It is a very common ocurrence for an AI user to receive a Draw file they should be able to open but can't, just because the Draw user forgot to not save it with compression (or didn't know better).

                                 

                                Yeah, Adobe's marketing might like to think I and everyone else in the world uses only its products, but the real world (thankfully) still isn't that close-minded.

                                 

                                The Document Raster Effects resolution is 72 ppi or less. What does this mean?

                                 

                                See online Help for what Document Rster Effects setting is all about. You need to understand it; but it doesn't really have anything significant to do with the question of updating legacy files. 72 ppi is the default, so if you update a legacy file from a version that predates raster effects, that's the setting the new document is going to get. But since there were no raster effects in the old file, it has no real bearing. But that setting is something you should be familiar with regarding any file you are sending to print, regardless of when.

                                 

                                The other warning is "only fonts with appropriate permission bits will be embedded. What does this mean?

                                 

                                You're getting this when converting legacy AI files? An EPS or PDF file may have embedded fonts, but (correct me if I'm wrong) not an AI6 file, unless the "Save with Acrobat compatibility" option was available in AI6.

                                 

                                At any rate, that's nothing new. Some programs can try to embed fonts in a file to facilitate remote printing and display (but not editing) without having to do the old-world "bundle for output" routine. If you happen to be the typeface designer, of course, you may not be too happy about that. So such features have had to provide the typeface foundry an opt-out. Some typeface vendors are almost as piracy-paranoid as Adobe--much to the dissatisfaction of their legitimate customers. So there is a setting in font files that the font creator can set to disallow embedding of the font. One example of particular distress to me is ITC Officina. Nowadays, I make a point to never purchase fonts that can't be embeded in a PDF. So ITC (or whomever actually owns the thing now) has at least one unhappy legitimately-licensed customer who has stopped using one of his favorite fonts and won't buy an updated version unless and until this nonsense is corrected. Again, it's really a non-issue re file version updating. You can't do anything (well, anything practical) about a font that doesn't allow embedding anyway. The warning is just a "reminder"; it's a standard alert whenever saving a file in a format that tries to embed fonts.

                                 

                                JET