Don't mix States and layers or you'll run into problems. States are only for creating interactive things like buttons, or for animations. Use Pages for creating new pages rather than States. Just turn the annotations off in the Layers panel. They will remain turned off until you or whomever you share the files with turns them on again.
That won't work because I need my users who view the prototype to be able to show & hide the notes. They'll
never see the PNG file.
I didn't want to use separete pages because every time I update one I'd have to update both & one or more of my pages (40+ pages) change on a daily basis.
Any other ideas?
How are your viewers going to use te protorype? In which kind of format? PDF? Web Site?
I use both the html & acrobat export formats with my prototype. People on our network can see the day by day development on my html prototype, and those located remotely get an acrobat file once or twice a week.
It's probably more work than it's worth, but you might consider creating remote rollovers for the annotations, so when users mouse over a specific area, the notes appear. Or set it up so that the notes appear onClick rather than onMouseover.
This will work for the HTML version, but not the PDF version. You'd need a duplicate page that shows notes. Again, make a link on the "real page" to the "note page" and the user can navigate to it when they want to read the comments.
Another PDF option is to add the notes as comments directly into the PDF file, using Acrobat Pro.
Thanks for comments. That's what I was doing & the states kept getting out of sync because I'm constantly revising the designs (I'm dealing with four product managers & three development managers). Let me know if you come across a quick easy way to create (and maintain) such a prototype.
I just submitted a feature request for this. We'll see what happens.
Sounds like too many cooks in *that* kitchen. You've got my sympathy.