The first question is - where are you planning to maintain these docs, in Word or RH, going forward? That answer will help inform you as to linking or importing. Your second question is - Yes - breaking things up into topics makes for easier navigation, but it also means that you have to change you're writing - you can't refer to stuff on page xx, or see above type references because there's no guarantee that each topic will follow the next in sequential order. Third question - printing from RH is fairly lame; you have to send the project to Word & PDF it from there. I would create a PDF of the whole thing (or individual topics) outside of RH and bundle them as baggage files. Then make a link to them in some "Print these docs" topic.
Hi, Jeff's question about where you want to maintain the information is crucial. Maybe RH is not the ideal tool for this job. If you are happy continuing to maintain the Word docs and have access to Acrobat X, you could create a PDF Portfolio. Here your users can view and print (and search across) the PDF's individually and together.
Word has been used to-date to maintain the student handbooks for printing purposes. Due to school funding cuts, we need to make the handbooks available online for easy access; however, a good percentage of parents do not have internet access at home. I have used Adobe RoboHelp in the past to document software applications and policy/procedure knowledge bases. It was the first software tool I thought of use for this scenario. What about using RoboHelp for Word? I need to use a tool that includes a Search feature and a Table of Contents to be structured as follows:
Elementary Student Handbooks
English Pre-K - 5
Spanish Pre-K - 5
Secondary Student Handbooks
High School Course Catalog
Any additional suggestions are appreciated.
Like others, you need to decide how the content will be managed down the road. If Word is still desired, then I'd consider using the linking feature.
Sounds like the content is smallish at 40 or so pages. So I think I'd be investigating opening these in Word myself and tweaking things like applying consistent headings and the like so that you see a better end result in RoboHelp.
Just my own observations... Rick
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