33 Replies Latest reply: Sep 5, 2013 5:48 AM by Jeff_Coatsworth RSS

    FM10 Can't generate the TOC with leading dots

    mushhoodpuffer Community Member

      Hi everybody,

       

      I have read some useful threads here about this problem but I still can't seem to be able to resolve this leading dots issue for my TOC.

       

      I have already ensured that the reference page for all of my frame files in my Book have the same Reference page TOC entry. When I generate my TOC the leading dots are missing!

       

      I then open the Reference page for the TOC file as well and paste in the same TOC entries from my other frame files, and then update the book to regenerate the TOC.

       

      This also does not solve the problem.

       

      Any help resolving this issue would be really appreciated!

       

      Here are screen shots of my Reference page for my TOC(below). I have ensured that this same section is present for all of my book's frame files too (in their Reference page sections for TOCs).

       

      ChapterTitleTOC

      ChapterTitleTOC.png

      Heading1TOC

      Heading1TOC.png

      Heading2TOC:

      Heading2TOC.png

      And my generated TOC

      Generated TOC.png

        • 1. Re: FM10 Can't generate the TOC with leading dots
          mushhoodpuffer Community Member

          I would also like to highlight that in my generated TOC the style tags are not persisting like they should.

           

          Case in point, the left indentation on this generated TOC is wrong:

          GenChapterTitleTOC.png

          And same goes for Heading1TOC, where you can see my right indentation and leading dots profile is non existent:

          GenHeading1TOC.png

          The following Reference Page TOC content has been copied to all other frame file Reference pages:

          ReferencePage content.png

           

          If i generate stand alone TOCs for each frame file then the TOC generation works as expected:

          standalone.png

           

          But when I create a TOC for my book or update my book i don't see the above formatting or the leading dots.

           

          Help!

           

          Mushhood

          • 2. Re: FM10 Can't generate the TOC with leading dots
            David Crowe Community Member

            A couple of things you should check:

            • Do your paragraph formats Heading1TOC (etc.) have a tab setting in them? It is not sufficient to have the tab setting on the reference page; it must be in the format. (Do an “update all”.)
            • It looks to me as if your page set-up for the TOC has margins that would mean your right-hand tab stop is outside the text box. You need to set it at or inside the right margin.
            • 3. Re: FM10 Can't generate the TOC with leading dots
              mushhoodpuffer Community Member

              Hey David!

               

              Thanks for that tip. I have gone into Customize text frame and expanded the margins for my TOC frame file. That has given me more space on either side. Now when I place my cursor between the TOC entry and the page number and press <tab> on my keyboard the leading dots show up.

               

              We are half way there   Now we need to figure out why don't these leading dots just appear on there own? Here is the screen shot:presstab.png

              I generated the above after doing an update to my book. Then I manually press <tab> for the first few lines.

               

              How can I get this TOC to generate the leading dots automatically? I have included the grid lines in the screen shot so you can see that the right tab falls within the page now.

               

              Thanks for that observation. Its helped me get out of half the rut i'm in.

               

              PS: I also went back to the reference page view for the TOC file and ensured that I pressed Update All for each paragraph tag. That also quickly indented each TOC entry in the body page.

              • 4. Re: FM10 Can't generate the TOC with leading dots
                David Crowe Community Member

                You need to insert a tab character (i.e. press the TAB key) at the appropriate point in the lines that appear on your reference pages. Then update.

                • 5. Re: FM10 Can't generate the TOC with leading dots
                  mushhoodpuffer Community Member

                  Okay I have inserted extra tabs in the Reference Pages for not just the TOC but also the other frame files in my book.TabsInsertedinReferencePage.png

                  I did an update all for each Reference page instance that i updated. I then updated my book and  my generated TOC still looks like this:

                  DoubleTabTOC.png

                  I still have to manually go to each line and press tab to get the leading dots to show up.

                   

                  Why won't these leading dots just show up?

                  • 6. Re: FM10 Can't generate the TOC with leading dots
                    David Crowe Community Member

                    I’m puzzled as to what this <PageNumber> is on your reference page. Where did it come from?

                     

                    Since it’s not a FrameMaker code I’d expect it to show up as exactly that in your TOC, i.e. the word PageNumber between angle brackets. It suggests that for whatever reason there is no link between the reference page and the body pages.

                     

                    Also, my reference page in a TOC document doesn’t have the words Table of Contents Specification on it. Do you know where that came from?

                     

                    I’d be tempted to make a new table of contents. Save the one you have as Copy_of_TOC.fm. Then delete it from the book and start again. Don’t bother at first with the paragraph formats, just add the TAB mark in front of the page number on the reference page and see if it is carried over when you generate the TOC.

                     

                    Bear in mind that it won’t right-align the page numbers at this stage, since no tab has been set in the paragraph. You just need to see if the large bold arrow mark indicating the existence of a tab is there.

                     

                    If it works to that point you can take it to the next stage and tackle paragraph formats. Importing them from Copy_of_TOC.fm will save some time.

                    • 7. Re: FM10 Can't generate the TOC with leading dots
                      mushhoodpuffer Community Member

                      Before I try any of the above just a quick reply about where I got this frame file from. The TOC file gets generated for frame files that are based on a Frame Template I decided to go with.

                       

                      These artifacts (The TOC header in the reference page and the PageNumber entity) were already present when I opened the reference page view for the generated TOC.

                      • 8. Re: FM10 Can't generate the TOC with leading dots
                        David Crowe Community Member

                        Oh, yes, I am being stupid there. The <PageNumber> is a FrameMaker code: it applies the PageNumber character format. Sorry about that.

                         

                        And I see that the templates have explanatory labels on the reference pages, including Table of Contents Specifications. So that explains that.

                         

                        If you tell me which template you are using I could try it out this end.

                        • 9. Re: FM10 Can't generate the TOC with leading dots
                          mushhoodpuffer Community Member

                          Okay so I removed my TOC file and renamed it.

                           

                          Then I regenerated the TOC and this is what I get right now:

                          default generated TOC.png

                          Then I looked into the Reference Page for my TOC frame file and I saw this:defaultreferencePage.png

                          <PageNumber> is already present there and so is the Table of Contents Specification header. Like I said I think these might be generated due to the fact that my current frame files are based on an existing Frame template I used to create these files.

                           

                          So I added the tab before the page number in this reference page (circled in red):

                          b4pagenumber.png

                          Then saved it and updated my book, but the TOC file didn't change:

                          b4pagenumberTOC.png

                          I don't see the tab mark show up in my generated TOC above.

                           

                          Woe!

                          • 10. Re: FM10 Can't generate the TOC with leading dots
                            mushhoodpuffer Community Member

                            No worries. I'm a bit new to this whole TOC mess

                             

                            Here is the template I used for my files:

                             

                            template being used.png

                             

                            Also Just to confirm with you -- these elements for the TOC in the reference page -- do they need to be copied to the respective TOC reference sections of my other frame files too? Do these respective sections need to be identical for each frame file in my book (TOC included)?

                            • 11. Re: FM10 Can't generate the TOC with leading dots
                              David Crowe Community Member

                              Just wondering how you are making the TOC.

                               

                              You should not be using the TOC file in the templates (except as a source for formats).

                               

                              Put all your chapters in a book, then, with the book active on-screen, pick from the horizontal menu Add > Table of Contents. A set-up screen appears. Move Heading1, Heading2 and Heading3 from “Don’t Include” to “Include” (i.e. from the right-hand side of the dialogue box to the left-hand side).

                               

                              Can you confirm that this is what you are doing?

                              • 12. Re: FM10 Can't generate the TOC with leading dots
                                mushhoodpuffer Community Member

                                Yes, this is what i'm doing. (Using the Add > Table of Contents feature). I am not using the TOC template at all. Just the Chapter Template as indicated above. And yes I generate the TOC file by moving over three paragraph tags ChapterTitleTOC, Heading1 and Heading2.

                                • 13. Re: FM10 Can't generate the TOC with leading dots
                                  David Crowe Community Member

                                  Well, I found the same template, and it works as expected for me.

                                   

                                  I made a TOC and imported the formats from the TOC template. My TOC did not then have leader dots (but the template isn’t designed that way). Adding tab settings to the paragraph formats and a TAB mark on the reference pages, then regenerating produced this.

                                   

                                  screenshot1.png

                                  To sum up: as far as TOC formats are concerned you can ignore the other book documents. You need:

                                   

                                  • in the TOC document: paragraph formats (ChapterTitleTOC, Heading1TOC and Heading2TOC) which have right tabs and leader dots defined
                                  • also in the TOC document: a TAB mark (shown as >) on the reference page before the <$pagenum> code. (To keep the leader dots the same size and style it would be good to put the TAB before the <PageNumber> character format, but that’s an unnecessary refinement at this stage.)

                                   

                                  … and then update the book.

                                  • 14. Re: FM10 Can't generate the TOC with leading dots
                                    mushhoodpuffer Community Member

                                    Can you show me a screenshot of your TOC's reference page?

                                    • 15. Re: FM10 Can't generate the TOC with leading dots
                                      David Crowe Community Member

                                      If you check my profile you should see my e-mail address. Send me yours and I’ll mail you the TOC file for you to look at.

                                       

                                      I am sure this is something simple that I am wrongly presuming you are doing.

                                      • 16. Re: FM10 Can't generate the TOC with leading dots
                                        mushhoodpuffer Community Member

                                        I think you haven't enabled your email address to be visible in your profile. I have enabled mine. You should be able to see my email address when you click on my name or in my vcard.

                                         

                                        Thanks for looking at this!

                                        • 17. Re: FM10 Can't generate the TOC with leading dots
                                          Sheila Carlisle Community Member

                                          Mushhood, looking at the screen captures that you posted in your first post, it looks to me like the reason that your tabs aren't working is because they are set to be too far out to the right for them to "take effect" on the paragraph tags.

                                           

                                          As a test, I would suggest changing the tab value from 5.76 to something like 3 in your Heading1/2/3TOC tags, apply the change to the paragraph tags and update all. Then save the chapter and regenerate the book.

                                           

                                          The value that's used in the tab is calculated from the start of the left of the text frame, so your case the text frame starts at approx 1.75 from the left margin of the page, so your tab would be 5.76 from that, meaning 1.75 + 5.76 = way out in right field, too far for the tab to have any visible effect.

                                          • 18. Re: FM10 Can't generate the TOC with leading dots
                                            mushhoodpuffer Community Member

                                            Sheila, David pointed that out and I did adjust the text frame settings for my page to address it.

                                             

                                            The issue i'm having right now is that the leading dots just don't show up in my TOC. I have to manually press <tab> for each line in my TOC to get the leading dots to show up.

                                            • 19. Re: FM10 Can't generate the TOC with leading dots
                                              David Crowe Community Member

                                              >>haven't enabled your email address to be visible

                                               

                                              Oh, I thought it was.

                                               

                                              Never mind. I have e-mailed you the TOC I made.

                                               

                                              Unless you are very lucky, you can’t just rename it to match your book and expect it to work. There is a mysterious relationship between FrameMaker books and related generated files.

                                               

                                              Either see if you can tell where the difference is between my version and yours, or import all the formats from mine to yours.

                                              • 20. Re: FM10 Can't generate the TOC with leading dots
                                                mushhoodpuffer Community Member

                                                Recieved your email. I have looked through your file's Reference page and only noticed that you have a leading space before the tab.

                                                leadingspace.png

                                                First I imported the formats from your file to mine. That didn't bring up the leading dots or push the numbers across the right. Then I copied the TOC Reference page entry from your file to mine and that didn't work either.

                                                 

                                                I think i might be resigned to just typing these leading dots manually (via a single tab insertion for each line of my TOC).

                                                • 21. Re: FM10 Can't generate the TOC with leading dots
                                                  David Crowe Community Member

                                                  The leading space isn’t significant. It’s just that I find sometimes that the dots start a bit too close to the text. A matter of personal preference.

                                                   

                                                  If your document isn’t confidential you could always send it to me. (It would need to be in version 9 format.)

                                                  • 22. Re: FM10 Can't generate the TOC with leading dots
                                                    lsk2002 Community Member

                                                    I have this happen all the time in FM9.

                                                     

                                                    Do you already have a TOC in your book file with the correct reference pages?

                                                     

                                                    Sometimes I have to do it twice, I don't know why, but if you have a TOC in your

                                                    book file and then make another TOC, mine usually works...just a thought..

                                                     

                                                    ls

                                                    • 23. Re: FM10 Can't generate the TOC with leading dots
                                                      CSIfan Community Member

                                                      I came across this post while looking for an answer to this exact same problem. It looks like it was never successfully resolved though...

                                                      I am also using Framemaker 9, and cannot get the dotted tab leader to display in my TOC, despite having the tab set in the paragraph style and the tab characters on the reference page, and following all the tips here.

                                                      I too can insert the tab manually, the tab just does not get carried over automatically into the real TOC.

                                                      Can anyone shed any more light on this?

                                                      • 24. Re: FM10 Can't generate the TOC with leading dots
                                                        Reviewer1066 Community Member

                                                        I have not been following this thread, so maybe this was suggested before.

                                                         

                                                        Check the paragraph style for the TOC entry and make sure that the number of tab stops in the paragraph style is the SAME as the number in the reference page entry.

                                                         

                                                        Having to enter a tab stop manually in the TOC indicates to me that either the tab stop in the paragraph style is too close to the left side OR there is an extra tab stop that is close to the left margin. If this is true, the tab stop created by the TOC reference page is taking its value from the first tab stop in the paragraph style, which may be too close to the left for there to be any space. Adding a tab manually causes the second tab to take its value from the second tab in the paragraph style.

                                                         

                                                        When looking for extra tab stops, use the paragraph style dialog NOT the ruler.

                                                         

                                                        Van

                                                        • 26. Re: FM10 Can't generate the TOC with leading dots
                                                          mushhoodpuffer Community Member

                                                          Thanks Van!

                                                           

                                                          Unfortunately I can't see any extra tab in the reference view for my TOC file. If you want to inspect my TOC file I would be more than happy to email it to you.

                                                           

                                                          Its really pathetic that its been 2 years since I had this issue and I can't figure out whats causing this.

                                                           

                                                          englishxtra, thanks for the link. I followed those steps but still couldn't make this work.

                                                           

                                                          Mushhood

                                                          • 27. Re: FM10 Can't generate the TOC with leading dots
                                                            englishextra Community Member

                                                            Windows/Mac/UNIX: I couldn’t find an option for adding dot

                                                            leaders to my table of contents. Is there a way?

                                                            Yes, you can add leaders (dots or other symbols that come between

                                                            the TOC entry and its page number), but it’s not very obvious—

                                                            as you’ve already discovered. Though it involves editing the

                                                            reference page of your table of contents, once you go through the

                                                            procedure, it’ll seem fairly straightforward.

                                                            sertion point (the cursor) where it is.

                                                            4. Choose Designer from the Paragraphs submenu of the Format

                                                            menu. In the Paragraph Designer dialog box, choose Basic

                                                            from the Properties pop-up menu.

                                                            5. Specify the position of your leaders: Select Tab Stops in the upper

                                                            right corner, select New Tab Stop, and then click Edit. In the

                                                            Alignment section of the Edit Tab Stop dialog box, select Right.

                                                            In the New Position text box, enter a number (in whatever

                                                            units you’ve specified as display units for the document) for

                                                            the position of the page number on the right of the TOC page,

                                                            which will determine the length of your leaders. For an 8.5-by-

                                                            11-inch document, for example, you might specify 6.5 inches

                                                            for your tab position.

                                                            In the same dialog box, select one of the predefined leaders

                                                            from the Leader section or create a custom leader by selecting

                                                            Custom and entering a character. Click Continue.

                                                            6. In the Paragraph Designer dialog box, click Update All. A leader

                                                            now appears between the <$paratext> and <$pagenum>

                                                            building blocks in the reference page. It doesn’t appear on the

                                                            body page, however, until you regenerate the TOC in step 8.

                                                            7. Repeat steps 1–6 for each line that includes the <$paratext>

                                                            and <$pagenum> building blocks.

                                                            8. Close the Paragraph Designer window, choose Body Page from

                                                            the View menu, and then save the TOC file. Open the book file

                                                            for your publication and choose Generate/Update from the

                                                            File menu to regenerate the TOC, which will now include the

                                                            dot leaders you specified.

                                                            • 28. Re: FM10 Can't generate the TOC with leading dots
                                                              mushhoodpuffer Community Member

                                                              Yes I followed these steps and unfortunately it doesn't work. Do you want me to email you my TOC file?

                                                              • 29. Re: FM10 Can't generate the TOC with leading dots
                                                                englishextra Community Member

                                                                Please do. I'll try to make dots in Reference Pages view and send it back to you with my explanations

                                                                • 30. Re: FM10 Can't generate the TOC with leading dots
                                                                  englishextra Community Member

                                                                  Open in View - reference pages and find all occurances of

                                                                   

                                                                  <$paratext> <$pagenum>

                                                                   

                                                                   

                                                                  delete space between tags then press tab once then make sure that you selected view - toolbars - paragraph formatting to see the paragraph panel on your right then cahnge authoring mode to design one so I see there you already have tab stops 5,76 then click it and make sure before that the cursor vertical line is there <$paratext>(there should be an angular sign after you pressed tab)|<$pagenum> so now click your 5,76 and play change right to left OR CHANGE WIDTH see screenshot AFTER YOU PRESS CONTINUE you should update all in paragraph panel being in reference pages view

                                                                   

                                                                  Untitled-1.png

                                                                  • 31. Re: FM10 Can't generate the TOC with leading dots
                                                                    mushhoodpuffer Community Member

                                                                    It seems there was more than one set of <$paratext><$paranum>  tags in the reference view of my TOC.

                                                                     

                                                                    Since I had not inserted a tab in the second set of tags (which I found at the end of the document -- the same ones you show in your screen shot) therefore Framemaker wasn't bothering indenting the leading dots as per the tab specified in the first set of tags in the reference document.

                                                                     

                                                                    Inserting a tab in the second set of tags has solved my problem. Now the TOC is generating like clockwork with the leading dots!

                                                                     

                                                                    Thank you so much! This will save me so much time every time I generated the pdf for a 350 page document

                                                                    • 32. Re: FM10 Can't generate the TOC with leading dots
                                                                      ShaneChen Community Member

                                                                      Hi, All

                                                                       

                                                                      This article (http://blog.sina.com.cn/s/blog_540316260101axux.html) described how to resolve FM can't generate Leading dot problem.

                                                                       

                                                                      The writer suggests

                                                                      1 applying useless paragraph tag to <$paratext> and <$pagenum> building blocks
                                                                      2 Updateing or Regenerating TOC. FM will create new <$paratext> and <$pagenum>.

                                                                      3 Deleting old <$paratext> and <$pagenum> blocks, and apply correct paragraph tag to new blocks.

                                                                      4 Regenerating TOC

                                                                       

                                                                      However, the article language is Chinese.

                                                                      • 33. Re: FM10 Can't generate the TOC with leading dots
                                                                        Jeff_Coatsworth CommunityMVP

                                                                        Try picking up a copy of Matt Sullivan’s FM bible – Publishing Fundamentals FM11