File it under GIGO. There are some grep find/change presets that you may find useful.
ID ships with a sample script call FindChangeByList that cleans up a heck of a lot of this stuff in one click...
Agree with bob - garbage in, garbage out (GIGO)... i wouldn't have put it so succinctly though.
Trust me, this will be the same throughout the media industry... not just where the OP works.
Peter's suggestion of the findchangebylist.jsx is one step to providing a solution once the text is in InDesign for fixing all the extra tabs, double-spaces etc. At least this is the method which ships with indesign and needs refinement to suit your needs, but there are enough resources on the internet about the script mentioned to help you out.
Otherwise if you are using a mac, keith gilbert is working on a solution of his own. go to
or, there is an aftermarket plug-in which is as cheap as chips and worth its weight in cocky chow... it is called automatication and is essentially an improvement on the find/change and GREP in indesign. go to www.automatication.com
just so there is transparency here i am not a paid spokesperson for any of the links here.
The find and change works sometime. I find myself manually editing because
there are so many different issues. Two spaces then paragraph return, three spaces paragraph return.....
We are using Windows so the Mac solution won't help. I will check out the website for automation. Thanks
Send the guys a gals a list of things to do and things not to do.
that's just what I plan to do. Although the click and button and fix all idea would really be great. Another issue I found is in InDesign everytime I place a Word doc ID picks up that document's styles. My character style palette will have 25 different styles by the end of the day.
Although the click and button and fix all idea would really be great.
Cross your fingers and hope for human-equivalent artificial intelligence.
I've found that there are swiftly diminishing returns from effort invested in trying to automate text-cleanup. The scripts already discussed are helpful, and having a bunch of saved GREP queries is also very, very helpful. However, once you think you've figured out every stupid Word trick a given user can perform, and scripted/GREPped that trick out of your ID doc, that user will go and learn a new stupid Word trick that evades your automation.
Another issue I found is in InDesign everytime I place a Word doc ID picks up that document's styles. My character style palette will have 25 different styles by the end of the day.
What I do sometimes - I don't know if it will work for you or not - is I make a Word template by setting up an InDesign document with styles, then exporting an RTF that has all of the styles in it. I open the RTF in Word, save as DOC, and then enable document protection of "user can only enter text and apply styles." No formatting will be allowed whatsoever, the user can only use the keyboard and the "styles" side-panel. Everything else is greyed out.
rhondagray wrote:Another issue I found is in InDesign everytime I place a Word doc ID picks up that document's styles. My character style palette will have 25 different styles by the end of the day.
Two things. When you select the story to import, show import options. This will allow you to map Word styles to ID styles. Sometimes it works. Once you have word styles inthe panel, select and delete them. ID will ask you to choose a repalcement.
If the styles are in the doc, and applied to the text, but the text looks wrong (assuming all that is true), would clearing local overrides be of any help?