26 Replies Latest reply on Apr 11, 2018 9:11 AM by brendam42437380

    How do you embed fonts in an InDesign Document?

    hlwaddell Level 1

      How do you embed fonts in an InDesign document? or can you only embed fonts when exporting to a PDF?? I know how you embed links...is there something similar for fonts??

       

      Thanks

        • 1. Re: How do you embed fonts in an InDesign Document?
          mckayk_777 Level 2

          Package the document is what you probably need

          1 person found this helpful
          • 2. Re: How do you embed fonts in an InDesign Document?
            Dov Isaacs Adobe Employee

            To answer your question directly, you cannot directly embed fonts used in an InDesign document into that document itself with the following exception. If you place a PDF or EPS file with embedded fonts into an InDesign document, those fonts remain embedded; you don't need to have any other copy of those fonts available to view, print, or export to PDF.

             

            As indicated by another responder, packaging an InDesign document can provide a means of moving fonts with the document, albeit as separate files in the package (of course, limited to your licensing rights to those fonts).

             

                      - Dov

            1 person found this helpful
            • 3. Re: How do you embed fonts in an InDesign Document?
              Ernesto Chávez Nuño Level 1

              Thanks, Dov Isaacs.

               

              Would you please tell me where to find information about "packaging"?

               

              I know how to embed all the images, but not the fonts.

               

              I just had this bad experience with the printing process because they had to work with the InDesign file and fonts were not included.

               

              Thanks!

               

               

               

               

               

               

               

              • 5. Re: How do you embed fonts in an InDesign Document?
                Migintosh Level 4

                Ernesto Chávez Nuño wrote:

                I know how to embed all the images…

                 

                 

                 

                 

                 

                 

                If you mean that you are embedding the image in the Links pallet (like this)…

                ss.png

                …you might want to reconsider. Whether you are packing to archive or to send the whole job to a third party, you will want to have the actual images that are placed in the InDesign document, in case they need to be edited for some reason. As long as the InDesign file knows where the linked images are, it will be able to output at the best quality that the images provide, and your InDesign file won't take on the extra file size, which can sometimes cause a file to go corrupt.

                 

                If you are sending to a print provider, the best practice is to export a PDF, in which case you won't need to package any fonts or images. The print provider will tell you what PDF settings to use.

                2 people found this helpful
                • 6. Re: How do you embed fonts in an InDesign Document?
                  Willi Adelberger Most Valuable Participant

                  You should not embed images, only link them as embedding is one of the main causes of currupted files, if an INDD file becomes huge.

                  1 person found this helpful
                  • 7. Re: How do you embed fonts in an InDesign Document?
                    Ernesto Chávez Nuño Level 1

                    Thanks, Migintosh

                     

                    Yes, I did the embed process the way you explain. I will ask to the comunity another thing wich took me to embed the images (not that I wanted to) Thanks again.

                     

                    Embeded.jpg

                    • 8. Re: How do you embed fonts in an InDesign Document?
                      Ernesto Chávez Nuño Level 1

                      Many thanks!

                       

                      In a short time I will ask the comunity another question, the reason wich took me to embed the images (not that I wanted to) Thanks again!

                      • 9. Re: How do you embed fonts in an InDesign Document?
                        Ernesto Chávez Nuño Level 1

                        Explaining why I had to embed all the images and fonts:

                         

                        I wanted the printed docoument to have images that completely fil the sheet, so that no white frame would appear. I wanted to look like this:
                        Screen Shot 2016-06-30 at 8.31.36 PM.png
                        Therefore, I had the image exceed from the frame, like his:
                        Screen Shot 2016-06-30 at 8.32.17 PM.png
                        The problem is that the print provider told me that none of the images had exceed the sheet (I thought the image avobe proved that the image was exceeded) ...
                        And then, the print provider told me that an image exceeded should look like this, with a blue line...
                        IMG_0145.jpg
                        I confess, I do not know what the printer provider is talking about... I thougth I was doing things correctly.
                        So they told me to send the hole inDesign file, with fonts and images (that is why I embeded them) so that they could fix the problem.
                        So... Would you please explain to me what this is all about and how can I find more information about this?
                        Thanks to all the community, I really appreciate all your support
                        • 10. Re: How do you embed fonts in an InDesign Document?
                          BobLevine MVP & Adobe Community Professional

                          You don't embed images to transfer the file. You use the file>package command to put everything into a single folder.

                          1 person found this helpful
                          • 11. Re: How do you embed fonts in an InDesign Document?
                            Willi Adelberger Most Valuable Participant

                            When you create new document or in Document Setup you have a button more option. After pressing that you see in the lower part Bleed. Add the bleed amount, the printer requires. All images on the edge have to exceed up to the BleedBox as this frame is called. The images musst exceed in a visible way and any coloured background too to the edge. Due to not exactly working cutting machines otherwise white zones would appear. Any picture has to be printed several mm outside the final cutting edge of the frame. In German we call these white areas „Blitzer” and images which exceed the final edge „randabfallende Bilder“.

                             

                            But embedding those images is very dangerous. I have seen to many files which became corrupted due to the fact that images were embedded and the INDD file became huge and complicated. Don't embed images, link them.

                            1 person found this helpful
                            • 12. Re: How do you embed fonts in an InDesign Document?
                              Ernesto Chávez Nuño Level 1

                              ... Really big difference! I did it and when opened the folder there were ALL the files organised. So different...

                               

                              Thanks BobLevine!

                              • 13. Re: How do you embed fonts in an InDesign Document?
                                Ernesto Chávez Nuño Level 1

                                I have already done a cuple tests and is very different to apply those bleed areas to a document.

                                 

                                I know now how to do it correctly

                                 

                                Thanks for the information!

                                • 14. Re: How do you embed fonts in an InDesign Document?
                                  tomh52056997 Level 1

                                  Regarding the embedding of fonts, you can "Create outlines" of the text if it's an uncommon font that you think won't convert properly in a PDF. Simply go to the "Type" dropdown menu > "Create Outline." This feature is also handy if you share files with other people using InDesign who may not have the same font loaded on their computer.

                                  • 15. Re: How do you embed fonts in an InDesign Document?
                                    Dov Isaacs Adobe Employee

                                    At Adobe we certainly don't buy into this practice for any purpose other than special artistic effects that cannot be achieved by any other mean whatsoever.

                                     

                                    The practice of “outlining text” to bypass embedding of fonts in PDF is an archaic practice inconsistent with best workflow practices yielding bloated PDF files that cannot be searched or touch-up edited and that display and print with degraded quality.

                                     

                                    Trying to “embed fonts in an InDesign file” using this technique is even worse. You lose the ability to edit the text.

                                     

                                              - Dov

                                    1 person found this helpful
                                    • 16. Re: How do you embed fonts in an InDesign Document?
                                      Willi Adelberger Most Valuable Participant

                                      tomh52056997 schrieb:

                                       

                                      Regarding the embedding of fonts, you can "Create outlines" of the text if it's an uncommon font that you think won't convert properly in a PDF. Simply go to the "Type" dropdown menu > "Create Outline." This feature is also handy if you share files with other people using InDesign who may not have the same font loaded on their computer.

                                      Sorry, this is bulls…

                                      NEVER convert fonts to outline as you destroy your document:

                                      1. You loose text frame color.
                                      2. You loose text frame stroke.
                                      3. You loose paragraph rules above.
                                      4. You loose paragraph rules below.
                                      5. You loose underlines.
                                      6. You loose strike through.
                                      7. You loose paragraph shading.
                                      8. You loose automatic numbers.
                                      9. You loose automatic bullets.
                                      10. You loose cross references' ability to target to changing content.
                                      11. You loose footnote markers.
                                      12. You loose all footnotes themselves.
                                      13. You can't convert living headers and footers without overriding from the master, which can cause massive changes in the stacking order, in the layout. It will result in different visibility, text wrap. And not every item is allowed to override. Overriding makes damage which will mix up content with orientation.
                                      14. You loose text editability.
                                      15. You loose hinting.
                                      16. You loose your mind.
                                      1 person found this helpful
                                      • 17. Re: How do you embed fonts in an InDesign Document?
                                        vavillasenor Level 1

                                        Hi Dov,

                                        I'm sorry, but I'm also lost on the embedding fonts issue. I'm doing a children's book, so there are a number of different fonts, sometimes all on one page. I've found most of them in Typekit, and synced them via the cloud.

                                         

                                        But when I save it as a pdf, those fonts disappear and it seems to revert to a standard font. I have no idea how to fix this, and from your answer above, it looks like I can't embed the fonts at all...

                                         

                                        I'm rather confused. Any help would be much appreciated!

                                         

                                        thanks,

                                        Victoria

                                        • 18. Re: How do you embed fonts in an InDesign Document?
                                          Amro el-Azazi Level 1

                                          How to Embed a Font in Adobe InDesign

                                          Exporting to PDF with Embedded Fonts

                                          Step 1

                                          Open the InDesign document containing the fonts you wish to embed in the file. Alternatively, create a new document and then add text formatted with the font you wish to embed.

                                          Step 2

                                          Click the "File" menu, mouse-over "Adobe PDF Presets" and then select one of the Adobe PDF Presets from the menu. For example, select "[High Quality Print]…" for high quality and large file size, or "[Smallest File Size]…" for a lower quality with the smallest file size possible.

                                          Step 3

                                          Locate the folder where you wish to export your PDF file and then click "Save" to open the Export Adobe PDF window.

                                          Step 4

                                          Click "Advanced" from the left sidebar. Enter "0%" into the field next to "Subset Fonts When Percent of Characters Used is Less Than" under the Fonts group.

                                          Step 5

                                          Click the "Export" button. Depending on the quality and file size of your document, InDesign may take a few minutes to finish exporting to a PDF file.

                                          • 19. Re: How do you embed fonts in an InDesign Document?
                                            brendam42437380 Level 1

                                            I have opened certain InDesign files from clients without installing the fonts, and the ID file opened and exported to PDF perfectly.

                                             

                                            However, if I make changes and save the ID file, suddenly the fonts are no longer available and I get the pink highlighted effect on missing fonts.

                                             

                                            But, if I reopen the original ID file, once again the fonts seem to be available. It seems to me that the fonts have been embedded in the original ID, but not if I resave it, even without making edits.

                                             

                                            This is something similar to what CorelDRAW offers. There is a check box in the Save As dialog that allows you to embed fonts in the native CDR file so you can open it on another computer without having those fonts installed. CorelDRAW does one step better in that if you consistently choose Save As, you can continue to keep the fonts embedded. But if you do a straight Save at any time, the fonts are no longer embedded.

                                             

                                            I was hoping InDesign had an embed feature similir to what CorelDRAW has. That feature has saved me many times over!

                                            • 20. Re: How do you embed fonts in an InDesign Document?
                                              rob day Adobe Community Professional & MVP

                                              But, if I reopen the original ID file, once again the fonts seem to be available. It seems to me that the fonts have been embedded in the original ID, but not if I resave it, even without making edits.

                                              If you package an InDesign project you have to option to save a copy of the fonts in the package:

                                               

                                              Screen Shot 2.png

                                               

                                              This can make it seem like the packaged ID file has the fonts embedded, but the document is really just looking for the "Document fonts" folder that got copied with the package.

                                               

                                              A Saved As version would not see the packaged fonts folder, unless you saved it in the same directory. In that case the fonts would be missing unless you copied or moved the fonts from the Document fonts folder into one of your system's font folders.

                                              • 21. Re: How do you embed fonts in an InDesign Document?
                                                Laubender Adobe Community Professional & MVP

                                                brendam42437380  wrote

                                                 

                                                I have opened certain InDesign files from clients without installing the fonts, and the ID file opened and exported to PDF perfectly.

                                                However, if I make changes and save the ID file, suddenly the fonts are no longer available and I get the pink highlighted effect on missing fonts.…

                                                Hi brendam42437380 ,

                                                sounds like you get a packaged InDesign document that included a Document fonts folder where all necessary font files are available.

                                                Now you may opened the client's document and saved it to a different place on your harddrive or your network where InDesign cannot reach out to the Document fonts folder your client prepared.

                                                 

                                                Important Note: In the moment you did the Save As InDesign still can see that folder, but if you closed and reopened the document from it's new folder the Document fonts folder cannot be seen anymore, because the saved as InDesign document and the Document fonts folder do not share the same folder. That's all to it.

                                                 

                                                What can you do?
                                                Duplicate the Document fonts folder to the folder where your new version of your document is stored.
                                                Close the document and reopen it. Then the needed fonts should be available again.

                                                 

                                                Regards,
                                                Uwe

                                                • 22. Re: How do you embed fonts in an InDesign Document?
                                                  brendam42437380 Level 1

                                                  I do the "Save As" in the same folder as the original ID file, just with a revised name.

                                                   

                                                  And what about all the countless other ID files I get that are packaged with the Fonts Folder but when I open the ID file, the fonts are not available for use? Just because the fonts are collected doesn't mean the fonts as available for use. At least for me, I have to physically install the fonts before they become available.

                                                  • 23. Re: How do you embed fonts in an InDesign Document?
                                                    Laubender Adobe Community Professional & MVP

                                                    brendam42437380  wrote

                                                     

                                                    … Just because the fonts are collected doesn't mean the fonts as available for use. At least for me, I have to physically install the fonts before they become available.

                                                    That's rather unusual. Could be that fonts are missing and were not collected using the Package feature. I've seen that for various reasons: Font licensing issues, system fonts used with OS X machines, font files damaged… Or collected fonts are not usable, because it appeared that they are installed and available more than one time to the system.

                                                     

                                                    What do you exactly mean by: "I have to physically install the fonts…" ?

                                                     

                                                    Regards,
                                                    Uwe

                                                    • 24. Re: How do you embed fonts in an InDesign Document?
                                                      brendam42437380 Level 1

                                                      Meaning I have to either use a Font Manager to install the fonts or simply drag them into the Windows/Fonts Folder. Once I do either of those things, they show up in the fonts list in any application. Prior to doing that, the fonts will not show up and therefore are not available to the application for use. Usually, this means that when a document is opened, the missing fonts show up with the pink to indicate which fonts are missing.

                                                       

                                                      At the times that I open an ID file and do NOT get the pink font, the fonts are NOT installed and do NOT show up in the fonts window. And they are the correct fonts, not a substitution.

                                                      • 25. Re: How do you embed fonts in an InDesign Document?
                                                        rob day Adobe Community Professional & MVP

                                                        Are you by any chance renaming or moving the packaged Document fonts folder?

                                                         

                                                        So here's a Package folder with fonts included. If I use Find Font>Reveal in Finder the Finder shows me the Document fonts folder (which is case sensitive)

                                                         

                                                        Screen Shot 18.png

                                                         

                                                        If I rename or move Document fonts i get a missing font warning

                                                         

                                                        Screen Shot 19.png

                                                        • 26. Re: How do you embed fonts in an InDesign Document?
                                                          brendam42437380 Level 1

                                                          But did you actually install the font before you opened the ID file?

                                                           

                                                          I just ran into another file in my archives where this is happening to me:

                                                           

                                                          I open the ID file without installing the needed font (I double checked that the font does not appear in the fonts' drop down box),

                                                          yet the font shows and prints correctly and if I select the text typed in that font, the name of the font appears in the fonts' drop down box.

                                                           

                                                          If I save the file as a different name, in the same folder where the font is located in the Document Fonts folder, and come back and re open that file, the font still appears and prints correctly. I can even create new next and apply the same font because it seems to be in the fonts' drop down box.

                                                           

                                                          However, if I save the file in a different location, then reopen, the font shows as missing, shows in the pink highlight and the font no longer appears in the fonts' drop down box.

                                                           

                                                          It seems to me that the font is somehow embedded in the ID file, or it is temporarily accessing the font from the Document Fonts folder even without physically installing said font. I don't know how to save an ID file to make this happen, yet I get files from clients where this is happening. Not all the time, but sometimes. It's a mystery to me!