Alison - ClearlyStated wrote:
Any suggestions? Are cross-references between files in a book known to be problematic? And if they are, has the problem been addressed for CS5.5? (I'm looking to use InDesign for a journal that will contain a lot of links between elements, but the turnaround time is tight and I'm wary of this issue being a problem each month.)
Unfortunately, they are, and as far as I know there is nothing new in CS5.5 that would help you. It sounds like you've done all the things we would suggest here short of putting the book back into one file.
I don't do a lot of work that requres cross-refs or hyperlinks, or even splitting into books, so I don't know if export to tagged text will preserve links and refs, but you might want to try one file and see if it does. It the answer is yes, I've had some luck with files that behave badly for no reason when I export to tagged text and re-import that into either the same file or a new one.
This is so funny...I was just about to close my email and look up the
Forums to profusely thank the person who posted the solution to a similar
problem I was having in CS4. I'd created numerous hyperlinks in Indesign
documents and sometimes the links worked in a pdf, and sometimes not. The
problem solver was talking about a solution in Word, but I found the same
type of text in the PDF settings box that pops up when you want to save the
pdf. There are all kinds of checkboxes and I'd thought I was doing enough
by checking 'add hyperlinks'...but the advisor said you have to make sure
'tagged PDF' is CLEAR. So the same thing will probably work for you with
your bookmarks! (...if the settings are similar in CS5 of course, and
there's no reason they shouldn't be. I guess.)
The only thing is, there's a lot of what we call 'ant work' ahead of me. I
have to go back to each InDesign doc and retype the text in the home font,
and create the hyperlinks over again. Luckily, the hyperlink destinations
are still there. It's not enough just to export the document again with
the Tagged checkbox cleared, and you can't create a new hyperlink over an
old one; the 'new hyperlink' option isn't available under Interactive. So
you may have the same problem.
Let me know if this works! I'm off to thank the person...
Help, Peter or someone please; I went to Adobe Forums to look for the help
person, but I couldn't find the message. It was about Word exports to
PDF. I'll check the Acrobat section but if I can't find it, someone could
please give credit where it's due, I'd appreciate it. Thanks.
I don't recall the thread to which you refer, but toggling tagged PDF is actually a pretty good idea (and one I forget). Switching that on or off, depending on the current state, can often make PDFs behave better for reasons that are totally unclear to me. The downside is that you can't turn off tagged PDF in a workflow that needs to be handicapped accessible (that's no longer the right term, either, but my brain seems switched off this morning accessible to persons with disabilities?).
So in other words, if you don't have to make sure your pdf is accessible to
people with disabilities, the problem is solved quite simply. It's rather
humorous, when many people are making circles trying to figure this one
out, that all it takes is unchecking a box called TAGGED that should
really mean the opposite!
oh well...whoever it was...thanks for the solution and I'm sorry I can't
give you any points!
It isn't always as simple as toggling tagged PDF. Sometimes it works, sometimes not.
Well, it worked for me, but I only needed hyperlinks.
I think these things could be explained better in the first place, but
Adobe has a reputation for this, I'm sorry to say.
Had a bit of spare time yesterday evening so spent it trawling the forums and found the answer ... well, something that worked for me anyway.
I had forgotten that originally I had been told that the guide would be printed... now the official stance is "read online and print only if essential". This means that last time I chose the "printed option - this time, because of the change in stance, I had chosen "interactive".
THE SOLUTION: The settings that worked were to choose "Adobe PDF (print)" AND make sure the "include hyperlinks and bookmarks" options were selected.
It does feel a little bizarre - I would expect hyperlinks to work in an interactive version instead of a print version, no?
Anyway, like sssuuusssaaannn, I can't find the post again to say thanks to the person who tried various things and kept replying to himself so I could follow the steps through.
Exactly what I told Peter about clearing the 'tagged' checkbox; one would
think that 'tagged' meant WITH hyperlinks, etc.
Yay us and those who helped us!
"Tagged" PDFcontains information for applications that assist users with disabilities. It has nothing to do, at least in the sense you mean, with interactive features like bookmarks or hyperlinks, but, as I understand it, is a method of showing the document structure so, for example, a screen reader can process the page and present it properly to a blind user.
This, by the way, is very important to many workflows, especially government documents, and is no mean feat. When I was learning about desktop publishing in the mid-90's one of the aides in the disabilities services center at the school I was attending showed me a screen reader (I was doing research on ways to put the school paper online for the large contingent of blind students). At the time my choice was basically an HTML document without any layout. If the then-current screen reader encountered a multi-column page it read straight across all the columns before moving down a line. You can imagine how usefule that would be to a blind person.
Up until CS5, ID only exported one "flavor" of PDF, which was basically what is now included in the print flavor now (but interactive buttons actually worked). Since CS5 we have two flavors, and they have different internal stuctures and optimizations (Dov Isaacs explained this someplace a year or so ago, and I don't have the link) that allow interactive to be more compact and to load faster online, or something like that. I understand ID, not PDF.
Thanks for the read, Peter!
You're welcome. I forgot to mention that I'm quite sure there is EXTENSIVE documentation for PDF tagging if you look for it. I won't guarantee you'll understand it, but it's there.
Thank you for mentioning that. I don't think I'm going to need to tag any
pdfs, but there are lots of other subjects I could read up on when I have
Happy thanksgiving if you're in the States!
I am, thanks. Same to you.
I'm not, but thanks anyway.