1 Reply Latest reply on Dec 18, 2011 6:52 PM by RandySwineford

    Multiple Unique Users with Limited Authority

    screen-name123456

      Hello,

       

      I'm wondering if it is possible to have multiple unique users, each with permissions to view the data collected for that form, but not edit the form itself.

       

      For example:

       

      User A is the master user. They create form "1234". User B can fill out the fields in the form, and view the data collected on that form. They cannot change the fields. User A can view and edit the data and form as necessary.

      User A creates another form "5678". User C  can fill out the fields in the form, and view the data collected on that form. They cannot change the fields. User A can view and edit the data and form as necessary.

       

      Is this possible with Adobe forms central.

       

      Thanks!

        • 1. Re: Multiple Unique Users with Limited Authority
          RandySwineford Adobe Employee

          Yes, there are 2 ways to approach this:

           

          #1 -

          You can share the form with other collaborators. You do this by selecting the Share button in the lower left corner of the form file, select Add Collaborators then enter the email address of the users you want to share it with. Make them have a role of "Reader" by selecting it in the drop-down in the upper right corner of the dialog. The users you invite will be able to access the form file by logging in with their Adobe ID/password (a free FormsCentral account), and will only be able to view the responses and summary report.

           

          #2 -

          You can publish the form. You do this by selecting the Share button in the lower left corner of the form file, select Publish, then select if you wantto share response, summary report or both. Copy the link and email it to anyone you want to view the results (they can only view the responses/report, not modify). When you publish users do not need  log in with their Adobe ID/password. The can view just by clicking the link you published.

           

          Each form file has its own sharing and publishing options. The author of a form always has complete control over the form they created.

           

          Randy