I doubt that is possible as the concept of a dropdown does not exist in Word as printed documents cannot have a dropdown.
I sense that maybe you are using Word because you are much more familiar with it. Editing in RoboHelp is not unlike Word and you will quickly get used to it and find that alone has advantages.
The thread title refers to Importing but in the body you refer to Linking and later Imoprt from Word. Importing and Linking are quite separate processes.
See www.grainge.org for RoboHelp and Authoring tips
Thank you for the response, Peter.
Your instincts are correct: this issue relates to the deeper topic of where to edit and what to use as the "source" document. It's not just a case of creating Robohelp files. In our case, we derive some of our training materials from parts of the same files as our on-line help. The training materials are in PowerPoint. We also need a printable version of our help files.Furthermore, we need to track changes to the help files.
There continue to be small changes to the help information, and we are trying to avoid the need to make the same updates in multiple files. By careful use of Word styles, we can export the training material to PowerPoint from Word. We can also link the Word file to Robohelp and get what we need there--almost. We find that Word's change-tracking works well for us. That is why Word seemed like a promising choice as the "single-source" master file.
Our hope is to establish a single-source document format that can serve all these purposes, and our initial approach is to try using Word for that. But maybe a different format is better as a single-source basis.Can you suggest a better approach? Surely there are others trying to do similiar things. What has proved the best strategy?
Thanks for any suggestions.
PS: I see that the topic is evolving from "importing drop-down text" to "what makes a good master file format". Should I re-post under a different subject?
I understand your rationale but a couple of observations.
You might find issue swith RoboHelp if the linked files contain tracked changes at the time of generation. That is certainly true of imported documents so I am guessing it also applies to linked documents.
RoboHelp can produce printed output as well and by using conditional tags the same source document could produce one output for OLH (for you) and another for printed output (for training).
At that point, I think the RoboHelp editor has a lot going for it but I don't think there is any way to generate straight to Powerpoint - waiting for Rick to chip in here. Maybe you could generate back out to Word and then to Powerpoint?
Hi folks, Rick chiming in here.
However, I do have a thought or two. And part of this will require that we ask Willam to chime in as he seems to be our resident RoboHelp Scripting guru.
Here's the thought. You stated that you are being diligent about applying styles. So I'm wondering if you developed a couple of specific styles that you would apply in Word. Then by knowing the name of the styles, assuming these carry over into RoboHelp, you could use the RoboHelp scripting engine to scan the text for the style name and magickally convert that to a DHTML drop-down. Again, only Willam (or Praful from Adobe) can say whether that will work.
The other thought surrounds migrating all of it to RoboHelp and abandoning Word. You have the PowerPoint issue to consider. And again, I'm wondering if CSS can come to our rescue here? My thought on that is that you could have the specific CSS styling in RoboHelp that you are using in Word. When you create the printed output from RoboHelp, hopefully that styling would translate right into the document that could then be used to propagate the PowerPoint.
So there you have it... Live, from Kansas City, MO!
Cheers all... Rick
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