4 Replies Latest reply on Jan 11, 2012 10:12 AM by MW Design

    Max amount of forms emailed

    Rob rutgers



      I am creating a form in indesign to sign up for an event. Now that designing isnt the real problem but this is:


      For the event(on multiple day's) there is a limited number of sign up.

      Is there some kind of function to verify if that number is reached?

      So you click send, and then it just send if there are less than 350 forms emailed, or if there are more it shows an error message that that day is full?


      Hope you guy's van help.



        • 1. Re: Max amount of forms emailed
          Peter Spier Most Valuable Participant (Moderator)

          That's way beyond the scope of InDesign. You'd have to ask in the Acrobat forum.


          On a side note, though, there is a licensing limit to the total number of forms that can be returned by email, and I believe that number is 500, without purchasing a Live Cycle license that would probably allow you to run server side scripts to take care of the count.

          • 2. Re: Max amount of forms emailed
            MW Design Level 5

            Personally, I would have the form be a fill-out, print and snail-mail or fax form. Have the URL on the form for people to go to an on-line version of the form.


            Emailing forms or form data can be fraught with problems. So many people these days use something other than what would be considered a "default email" application. Instead opting for browser-based emailing.


            You can have  a button that pushes people to a web site for on-line registrations. Use PHP or ASP.net to process the form. Have a simple shopping cart system to deal with quantities of registrations for any given event.


            You can have the Acrobat form data feed a PayPal shopping basket upon a submit action as well. Depending on how you set up the PP account, it can keep simple "inventory" (in your case, seats at an event) so you cannot overbook.


            But using Acro forms for such direct "booking" isn't something I recommend. Once people click that submit butting, whether they are sending XML or whatever data type vial email, or simply pushing them to an on-line form, they will get a security warning about whether they really want to do whichever action you've scripted.


            Just my opinion about "live" Acro forms.


            Take care, Mike

            • 3. Re: Max amount of forms emailed
              Rob rutgers Level 1

              Well, there isnt any payment involved, but thanks for the reply's. think im gonna use the php registration form idea.

              You dont happen to have a script lying around?

              • 4. Re: Max amount of forms emailed
                MW Design Level 5

                Not any handy. Your ISP may have a PHP forms processor already on your system available from the control panel.


                There are a couple form builders I can recommend. One is Forms to Go. I believe Coffee Cup also has a builder. FtG works well and can be reasonably integrated in an existing or now HTML page. I also believe the PHP processor is included.


                Take care, Mike