7 Replies Latest reply on Feb 27, 2012 12:59 PM by camilo umaña

    How to preserve a lot of work with forms?

    camilo umaña Level 1

      It is a document with pages of text and pages of forms. We usually have changes mainly in the text pages and the idea is to reuse the last created PDF (where the forms are already fine).

       

      We try to merge two PDF (just the new one with corrections for the main text with that one already finished)* but always the fields get lost! Or the navigation gets inactive!

       

      The temporal and cruel solution:

      1) Generate a new PDF for the whole document. (Loosing a lot of formatting already tuned in the last PDF for both parts)

      2) Go the forms section and copy-paste the original fields from the last PDF to the new one.*

       

      There is a procedure to mix two PDF with navigation text pages and pages with forms? *

       

       

       

      * We tried in two ways but is the same wrong result:

      a) Merging the PDF forms to the PDF text, or

      b) Merging the PDF text to the PDF forms

       

      ** As the problem is not manage forms with slight changes: the old trick of generate a new PDF for the reformed pages to instantly preserve the field is useless here.

        • 1. Re: How to preserve a lot of work with forms?
          Peter Spier Most Valuable Participant (Moderator)

          Opening the old file in Acrobat and using Replace Pages to bring in the new pages doesn't work?

          • 2. Re: How to preserve a lot of work with forms?
            camilo umaña Level 1

            Yes, I forgot to mention the option of «replacing pages» that should be the logic solution.

             

            Replacing pages with new PDF form page never works (until the moment) as the fields get lost...

             

            (I just have meade the experiment por a more hundred chance and is nop way...)

             

            Also replacing makes hyperlinks (as URL) lost the «contact»

             

            I am afraid many people is not confronting this problems as forms use to be single pages?

             

            Would like to conclude that it seems all the internal structure of mixed documents (text + forms) get crushed in changing pages

            (fields, hyperlinks, buttons, etc) but I am an amateur.

            • 3. Re: How to preserve a lot of work with forms?
              Peter Spier Most Valuable Participant (Moderator)

              Which pages are you replacing in Acrobat? I believe you should open the OLD file and replace the non-form pages with the pages from the new file, rather than opening the new file and replacing the form pages. Is that what you have tried?

              • 4. Re: How to preserve a lot of work with forms?
                camilo umaña Level 1

                I made your suggestion just now.

                 

                (Document: text pages 1-50; forms pages 51-70)

                 

                Result: the navigation menu in the replaced pages [1-50]  lost their labels (although navigation is alive: touching the field gets navigation...);

                navigation menu was composed with buttons and hyperlinks: the lost labels were those belonging to buttons (next-last page, next last view... and pantalla (in photo) : that is also a function menu: preview)

                these buttons were made with the preformatted menu offered by InDesign in the options...

                 

                The rest of the pages [the old ones" 51-70] preserved the navigation menu. Enclose the evidence.

                 

                Is one (or many) step in advance!!!!!!!!!!!!!!!!!!!!

                 

                Now, any idea to avoid the disappearance of that labels?

                 

                 

                 

                Screen Shot 2012-02-21 at 8.42.06 AM.png

                 

                Screen Shot 2012-02-21 at 8.42.18 AM.png

                • 5. Re: How to preserve a lot of work with forms?
                  Peter Spier Most Valuable Participant (Moderator)

                  No, I'm afraid I'm out of advice on this one...

                  • 6. Re: How to preserve a lot of work with forms?
                    camilo umaña Level 1
                    • on this one...

                     

                    many things may be said, most of them irregular:

                     

                    1. Mixed documents with pages of text and forms are a trouble when a menu navigation is involved.

                    [Replacing pages or big sections is a big problem. Navigation gets lost, fields also, etc.]

                     

                    2. The trick of working then separately is valid when navigation is not included. Otherwise a collusion is always present.

                     

                    3. Some pages never can be replaced. Content pages, for example.

                    [Page numbers links get lost.]

                     

                    4. Other pages (chapters, for example) – as they are part of linked relation in the content page – cannot be replaced.

                    [Link get lost.]

                     

                    5. Content page cannot be edited.

                    [Some links get lost, other no.]

                     

                    6. Weird things are daily surprises as the examples showed above. Some part of that navigation menus will be lost past or will not  work.

                     

                     

                    No way using Tomaxxi clever script. It demands a lot of time building up the fields.

                    Again, is not a problem of replacing minor changes in forms. Is changin entire sections.

                     

                     

                     

                    The method to solve this points is always the same: make a new PDF and go to the section of forms and copy-paste the field based in an old PDF already fine: a demanding waste of times.

                    [This old and nice PDF cannot be replaced, inserted or changed in the new PDF at least you will face the problems mentioned above.]

                    • 7. Re: How to preserve a lot of work with forms?
                      camilo umaña Level 1

                      Peter:

                       

                      Resuming from experience with PDF where navigation is present.

                       

                      Never extract a page form a PDF to replace it in an approved PDF.

                      The method is obtain a new PDF from the original InDesign file (all pages) and later replace the required ones.

                       

                      Already created forms fail to be replaced.

                      The best is copy-paste from one PDF to another the field alresady tuned.